Senior Document Manager

2 days ago

Bengaluru, Karnataka, India beBeeDocumentManagement Full time ₹ 18,00,000 - ₹ 24,00,000
Document Management Specialist

About the Role:

We are seeking a highly skilled Document Management Specialist to lead our document control delivery group. This role involves developing and implementing effective document management systems, managing project-level revision control and status protocols, and overseeing the distribution, storage, and retrieval of drawings and documents.

Key Responsibilities:

  • Develop and implement efficient document numbering systems
  • Maintain project-level revision control and status protocols
  • Manage Common Data Environment (CDE) platforms such as Autodesk Construction Cloud, Conject, 4Projects, Aconex, and Asite
  • Implement and manage Master and Task Information Delivery Plans (MIDP/TIDP)
  • Conduct quality assurance and quality control checks on documents and drawings
  • Verify issued documents against MIDP/TIDP requirements
  • Oversee issuing, transmitting, and auditing of files
  • Manage incoming external documentation, emails, and notifications
  • Provide in-house CDE awareness training for team members
  • Identify documents/drawings requiring comments and notify teams
  • Track RFIs, Early Warning Notices (EWNs), and responses; generate progress reports
  • Conduct full project documentation audits
  • Participate in project team meetings and briefings

Required Experience and Skills:

  • Bachelor's degree in a relevant field
  • Minimum 8 years of document control experience in engineering and construction
  • Experience working on international projects
  • Expertise with Electronic Document Management Systems (EDMS), particularly Autodesk Construction Cloud, Conject, 4Projects, Asite, Aconex
  • Familiarity with design and construction documentation
  • Metadata management and awareness
  • Exceptional attention to detail and accuracy
  • Knowledge of document control processes, approval workflows, and version control
  • Advanced Microsoft Office skills, particularly Excel
  • Proficiency in SharePoint for document collaboration and storage
  • Records management understanding and compliance awareness
  • Strong organizational and multi-project management skills
  • Effective communication skills across international teams
  • Proactive attitude, independence, and initiative
  • Continuous improvement mindset

Benefits:

This is an excellent opportunity for a skilled professional to join our team and contribute to the success of our organization. If you are a motivated individual with a passion for document management, we encourage you to apply.

Note:

Please note that this is a key position within our organization, and we are looking for a dedicated individual who can make a significant contribution to our team.

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