Project Coordinator
4 weeks ago
Project Coordinator job description
Position: Project Coordinator Employment Type: Full-Time
Role Overview
The Project Coordinator is responsible for supporting the planning, execution, and reporting of project activities within the team. This role primarily involves managing logistics, tracking progress, coordinating between teams, and ensuring that all project-related documentation and communication are accurate and up-to-date.
The Project Coordinator plays a crucial role in maintaining the smooth operation of projects, focusing on administrative tasks.
Key Responsibilities:
1. Sprint Planning and Coordination
Facilitate sprint planning sessions, ensuring team capacity is finalized and the sprint burndown chart is updated daily.
Prepare and share the Delivery Summary after each sprint, ensuring it is 100% accurate.
Maintain the Jira roadmap for all infrastructure work, keeping it up-to-date and reflective of ongoing tasks.
2. Documentation and Reporting
Ensure that all ticket statuses accurately reflect progress during releases and patches, providing transparency and clarity on project status.
Track overall sprint progress, identifying and reporting any ticket slippages, and publish daily status updates to Client.
Capture performance metrics for each team member after every sprint and provide detailed feedback based on ticket evidence.
3. Communication and Support
Facilitate sprint retrospectives, gathering data to highlight successes and discuss areas for improvement.
Coordinate with QA and BA teams to ensure that all newly reported bugs are triaged and followed through the evaluation process until closure.
Maintain regular communication with senior management, reporting sprint progress at specified intervals to preemptively address any issues.
5. Administrative Duties
Manage the offboarding process for team members, ensuring all accounts are deactivated, and common account passwords are reset.
Manage resource utilization, addressing conflicting priorities between Developers and QA, and coordinating onboarding for new team members.
Track and report on infrastructure tasks that are not aligned with sprints, providing updates to the client.
Qualifications
Bachelor's degree in Business Administration, Project Management, or a related field.
5+ years of experience in project coordination or a similar administrative role.
Proficiency in project management tools like Jira and Confluence.
Strong organizational and communication skills.
Ability to manage multiple priorities and handle administrative tasks efficiently.
Key Metrics
Jira Ticket Adherence Post-Release: 100% clean.
Sprint Delivery Summary: 100% accurate.
Bugs Per Sprint: Tracked and reported with follow-up actions.
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