Procurement Manager for Financial Operations

1 day ago

Gandhinagar, Gujarat, India beBeeprocurement Full time ₹ 20,00,000 - ₹ 25,00,000
Job Overview

We are seeking a skilled Procurement Manager to oversee the complete procurement process, from vendor selection to payment processing.

The ideal candidate will be responsible for ensuring cost efficiency, regulatory compliance, and audit-readiness while coordinating with vendors and internal teams.

Main Responsibilities:
  • Coordinate with vendors for timely submission of invoices and ensure completeness of documentation.
  • Manage end-to-end accounts payable process, ensuring timely payment to vendors.
  • Maintain clear communication with vendors regarding payment status, outstanding payments, and reconciliation.
Vendor Management & Cost Optimization:
  • Conduct market surveys and price benchmarking to identify cost-efficient, regulatory-compliant vendors.
  • Obtain competitive quotations from multiple vendors and assist in vendor negotiations.
  • Evaluate vendor capabilities to ensure alignment with company standards and compliance requirements.
Payment Approval Process:
  • Manage internal payment approval workflow, ensuring all required approvals are obtained.
  • Work closely with the finance team to ensure timely processing of vendor payments.
  • Ensure compliance with internal control processes and financial policies.
Documentation & Audit Support:
  • Maintain comprehensive vendor records (both soft and hard copies) ensuring audit readiness at all times.
  • Prepare, update, and maintain vendor master files and physical documentation as per audit and compliance standards.
  • Support internal and external audits by providing necessary vendor records, reconciliations, and reports.
Vendor Performance Analysis:
  • Conduct thorough analysis of existing vendors to assess performance, risks, and overall suitability.
  • Recommend vendor additions, terminations, or replacements based on performance analysis and organizational needs.
Reporting & MIS:
  • Generate periodic reports on vendor performance, payment status, outstanding dues, and cost savings achieved.
  • Maintain accurate records of payment cycles, approvals, and reconciliations using advanced Excel tools.

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