Day-to-Day Office Manager

6 days ago

Hyderabad, Telangana, India beBeeOffice Full time ₹ 20,00,000 - ₹ 25,00,000
Office Operations Manager

We are seeking a highly skilled and experienced Office Operations Manager to oversee the day-to-day management of our office.

The ideal candidate will have a strong background in facilities management, excellent communication skills, and the ability to work independently.

Main Responsibilities
  • Facilities Management
    • Manage electricity, utilities, IT infrastructure, water, AC, ventilation, internet, CCTV, printers, fire safety, and other office equipment.
    • Ensure preventive maintenance, quick breakdown resolution, and vendor compliance.
  • Daily Office Operations
    • Oversee housekeeping, pantry, stationery, front desk, security, and visitor management.
    • Monitor cleanliness standards, hygiene, and consumables.
  • People & Access Management
    • Onboard new joiners with desk setup, ID/access cards, and basic kits.
    • Manage exits, asset returns, access deactivation, and clearances.
    • Track attendance, late entries, and exceptions.
  • Vendors, Leases & Projects
    • Maintain a reliable vendor bench, negotiate costs, track AMCs, and monitor service quality.
    • Coordinate lease agreements, office fit-outs, repairs, and landlord escalations.
  • Bills, Cash & Records
    • Verify bills, reconcile petty cash, maintain records for leases, insurance, licenses, and safety certificates.
  • Compliance & Safety
    • Keep NOCs, insurance, safety certificates, and first-aid kits up to date and audit-ready.
  • Reporting & KPIs
    • Prepare monthly MIS: spend vs budget, incidents, vendor scorecards, SLA compliance, and risks/fixes.
    • Track KPIs: utility uptime, hygiene audit scores, ticket closure times, and budget adherence.
  • After-Hours Readiness
    • Ensure late-shift office readiness and provide on-call support for urgent issues.
    Requirements
    • 10+ years in facilities/office administration with stable tenure and clean references.
    • Hands-on experience with utilities, IT/office infrastructure, vendors, and housekeeping.
    • Strong negotiation, documentation, and Excel/email skills.
    • Trustworthy with keys, cash, and confidential information.

We offer a competitive salary, performance bonuses, clear SOPs, and the opportunity to own and scale office operations at a fast-growing organization.

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