Digital Asset Lifecycle Manager

3 days ago

Malappuram, Kerala, India beBeeAssetManagement Full time ₹ 18,00,000 - ₹ 24,00,000
Job Description:

The Software Asset Management Specialist will be responsible for managing the entire lifecycle of software assets, from procurement to contract renewal and vendor coordination.

  • This role requires strong collaboration with IT, procurement, legal, and desktop support teams to ensure software usage aligns with contractual, financial, and regulatory requirements.

Key Responsibilities:
  • Software request and license management
  • Validate license availability and assign licenses through vendor portals
  • Initiate license harvesting or procurement when required
  • Maintain accurate records of license assignments, usage, and compliance
  • Track contract expirations and coordinate with legal and procurement for contract reviews and renewals
  • Ensure Ariba contracts are active and published before PR/PO creation
  • Maintain documentation in Ariba and Remedy for audit readiness
  • Create and manage Purchase Requisitions (PRs) and POs in SAP
  • Collaborate with the Center of Excellence (COE) for PR processing
  • Ensure all approvals are documented
  • Track PO status and update stakeholders accordingly
  • Use shared mailboxes for all vendor interactions
  • Ensure all communications are tagged to relevant Remedy tickets
  • Coordinate with vendors for quotes, license keys, and order confirmations
  • Coordinate with desktop engineering and local IT for software packaging and deployment
  • Track deployment status and update Remedy tickets
  • Manage add-ons and plugin deployments via Intune and Microsoft Entra
  • Conduct regular license usage reviews and reclaim unused licenses
  • Ensure all actions are documented for audit and compliance
  • Support internal and vendor audits by providing accurate license data
  • Maintain and update SAM dashboards for renewals and compliance tracking
  • Export and format data from Remedy for dashboard imports
  • Use dashboards for team coordination and audit visibility
Required Skills & Qualifications:
  • Bachelor's degree in IT, Business, or related field
  • 3–6 years of experience in Software Asset Management or IT Procurement
  • Proficiency in SAP, Ariba, Asana, Remedy (BMC Helix), and Microsoft 365 Admin Center
  • Strong understanding of software licensing models and compliance
  • Experience with vendor portals and contract management systems
  • Excellent documentation, communication, and stakeholder management skills
  • Ability to work independently and collaboratively in a global team environment
  • Preferred Qualifications:
  • ITIL Foundation or SAM certification (e.g., CSAM, ITAM)
  • Experience with Intune, Microsoft Entra, and Azure Cost Management
  • Familiarity with audit processes and legal contract review

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