Program Management Specialist Advisor

5 days ago

Noida, Uttar Pradesh, India NTT DATA Services Full time
About the Role

NTT DATA Services is seeking a highly skilled Program Management Specialist Advisor to join our team in Noida, Uttar Pradesh, India. This is an excellent opportunity for a motivated individual to work on projects that make a real impact.

Job Description

We are looking for an experienced professional with strong organizational skills to provide administrative and operational support to the Portfolio Manager and Trafigura Project Team. The successful candidate will be responsible for maintaining project documentation, coordinating meetings, tracking project metrics, budgets, and ensuring quality assurance across the portfolio.

Key Responsibilities

  1. Administrative Support
    • Provide day-to-day administrative assistance to the Trafigura Portfolio Manager and Project team.
    • Organise and schedule meetings, including preparation of meeting agendas and taking minutes. (ARB, HOTS, Monthly Steering etc)
  2. Project Documentation & Reporting
    • Assist in the creation, maintenance, and management of project documentation, including project initiation, plans, and reports as well as administration within PULSE and Workfront.
    • Track project status, update project logs, and ensure that all documentation is accurate and up-to-date.
    • Support the creation of presentations and status reports for stakeholders, management, and project teams.
  3. Governance & Compliance
    • Ensure adherence to PMO governance, policies, and processes across all projects.
    • Monitor and track project milestones, risks, and issues, escalating where necessary (QA)
    • Support the management and maintenance of project management tools and systems.
  4. Resource & Budget Tracking
    • Track project budgets and expenditures, providing regular updates to project managers and stakeholders.
    • Ensure PM costs are tracked and updated in the portfolio toolset.
  5. Risk & Issue Management
    • Monitor project risks and issues, ensuring they are logged and tracked within project documentation.
    • Coordinate with project managers to ensure timely escalation and resolution of project risks and issues.
  6. Communication & Collaboration
    • Act as the central point of contact between the PMO and other departments for queries related to project management.
    • Foster clear communication between project teams, stakeholders, and management.
  7. Continuous Improvement
    • Proactively identify areas for process improvement within the PMO and provide recommendations.
    • Support initiatives aimed at improving PMO practices, tools, and methodologies.

Requirements

  1. Strong Organizational Skills
    • Ability to manage multiple tasks and priorities simultaneously.
    • Attention to detail and ability to ensure accurate record-keeping.
  2. Communication Skills
    • Excellent written and verbal communication skills for preparing reports and interacting with stakeholders at all levels.
    • Skilled at facilitating meetings and documenting key points.
  3. Technical Proficiency
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., MS Project, Workfront, Jira,etc).
    • Familiarity with project management methodologies (PMP, PRINCE2, etc.) is a plus.
  4. Analytical & Problem-Solving Abilities
    • Capable of tracking and analysing data related to project performance, budget, and resource utilisation.
    • Ability to identify and escalate risks or issues in a timely manner.
  5. Team Collaboration
    • Strong interpersonal skills with the ability to collaborate effectively with cross-functional teams.
    • Willingness to work flexibly to meet project deadlines.

Qualifications & Experience

  • Bachelor's degree in business administration, project management, or a related field.
  • At least 3 years of experience in an administrative, project support, or PMO-related role.
  • Knowledge of project management frameworks and methodologies (desirable).
  • Experience with project management tools and software.
  • Certification in project management (such as PMP or PRINCE2 Foundation) is advantageous but not required.

About Us

NTT DATA Services is a leading IT services provider, committed to helping clients innovate, optimize and transform for long-term success. We serve 75% of the Fortune Global 100 and have diverse experts in more than 50 countries. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure and connectivity.

We offer a competitive salary of ₹800,000 - ₹1,200,000 per annum, depending on experience, along with benefits such as health insurance, retirement plan, and opportunities for career growth and development. If you are a motivated and experienced professional looking for a new challenge, please apply now.

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