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2 days ago
We are seeking a seasoned professional to join our team as an Asset Management Specialist. In this role, you will be responsible for managing software licenses, contracts, and procurement processes.
Key Responsibilities:
- Software Request & License Management
- Process software requests via vendor portals (e.g., Microsoft 365, Autodesk).
- Validate license availability and assign licenses through vendor portals.
- Maintain accurate records of license assignments, usage, and compliance.
- Contract & Renewal Management
- Track contract expirations using dashboards (Asana, Remedy).
- Coordinate with legal and procurement teams for contract reviews and renewals.
- Ensure Ariba contracts are active and published before Purchase Order creation.
- Procurement & Purchase Order (PO) Process
- Create and manage Purchase Requisitions (PRs) and POs in SAP.
- Collaborate with the Center of Excellence (COE) for PR processing.
- Ensure all approvals are documented.
- Vendor & Communication Management
- Use shared mailboxes for all vendor interactions.
- Ensure all communications are tagged to relevant Remedy tickets.
- Coordinate with vendors for quotes, license keys, and order confirmations.
- Software Deployment & Packaging
- Coordinate with desktop engineering and local IT for software packaging and deployment.
- Track deployment status and update Remedy tickets.
- Compliance & Audit
- Conduct regular license usage reviews and reclaim unused licenses.
- Ensure all actions are documented for audit and compliance.
- Dashboard & Reporting
- Maintain and update SAM dashboards for renewals and compliance tracking.
- Export and format data from Remedy for dashboard imports.
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