
Office Coordinator
2 days ago
Job Title: Office Coordinator
Key Responsibilities:
- Create, verify and process invoices promptly and accurately.
- Resolve discrepancies in invoices and collaborate with internal teams/vendors to address queries.
- Maintain accurate records of invoices and ensure adherence to company policies and statutory requirements.
- Assist in preparing monthly invoicing reports and supporting documentation for audits.
- Follow up with clients/vendors for pending payments or clarifications.
Administrative Support:
- Manage day-to-day administrative tasks including documentation, record management and correspondence.
- Support vendor management processes including onboarding, compliance checks and payment coordination.
- Assist with employee expense reimbursements and petty cash management (if applicable).
- Provide administrative support to the Finance and Operations teams as required.
Coordination & Compliance:
- Collaborate with cross-functional teams to streamline invoice approvals and resolve discrepancies.
- E nsure proper filing and archiving of financial and administrative records.
- Adhere to organizational policies, internal controls and compliance requirements.
Qualifications:
- Proven experience in office administration and vendor coordination.
- Graduation plus relevant administrative experience, strong organizational skills and proficiency in office software.
- Strong organizational and multitasking skills.
- Exhibit competency in Microsoft Office suite encompassing Word, Excel, PowerPoint, Outlook etc.
- Proficient in MIS development and management.
- Excellent communication and interpersonal skills.
Benefits:
- High level of discretion and confidentiality.
- Competitive salary and benefits package. Opportunities for professional growth.
- Dynamic work environment.
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