Chief Documentation Specialist

2 weeks ago

Navi Mumbai, Maharashtra, India beBeeDocumentController Full time ₹ 8,00,000 - ₹ 10,00,000
Job Title: Document Controller

Responsibilities:

  • Set up, copy, scan, and store documents systematically.
  • Manage documentation requests and ensure timely distribution to relevant parties.
  • Maintain both physical and digital document records and ensure proper storage.
  • Review documents for accuracy and make necessary edits to ensure records are up to date.
  • Implement and manage documentation processes within the organization.
  • Maintain confidentiality for sensitive documentation and records.
  • Perform quality and compliance checks on documents to ensure they meet company standards.
  • Maintain a register of applicable documents and ensure traceability.
  • Distribute documents to the appropriate individuals or organizations.
  • Receive and issue documents under transmittal, both internally and externally, following the document distribution matrix.
  • Ensure all engineering documents are checked, free of errors, and submitted on time.
  • Verify document filenames, revisions, and submissions for accuracy before distributing them to avoid confusion.
  • Ensure that the latest approved documents and drawings are distributed to staff, contractors, and suppliers as needed.
  • Develop and maintain the projects department document control register.
  • Record and file all documentation exchanged between the projects department, contractors, suppliers, and construction control consultants.
  • Assign document numbers to internally prepared documents and incoming documentation.
  • Maintain updated records of all approved documents and drawings in the document archive and file server for easy traceability.

Requirements:

  • 1-2 years of experience
  • Bachelor's degree in Commerce or equivalent qualification
  • No. of Openings: 01

Benefits:

  • Opportunity to work in a dynamic and growing organization
  • Chance to develop and enhance skills in document control and management
  • Competitive compensation and benefits package

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