Front Office Administrator

5 hours ago


Ahmedabad, Gujarat, India beBeeCommunication Full time ₹ 9,00,000 - ₹ 12,00,000
Job Title:

Front Office Coordinator


Job Description:

We are seeking a highly organized and communicative individual to join our team as a Front Office Coordinator. The successful candidate will be responsible for managing front desk operations, handling administrative tasks, and ensuring smooth communication within the office.


Main Responsibilities:
  • Greet clients, visitors, and vendors in a professional manner, ensuring they feel welcome and assisted with their inquiries.
  • Operate the phone system, answer incoming calls, and route them to the appropriate personnel. Take messages when necessary.
  • Maintain a neat, organized reception area, ensuring it is well-stocked with brochures, magazines, and other materials.
  • Handle incoming and outgoing mail, packages, and deliveries, ensuring prompt distribution to relevant departments.
  • Assist in scheduling meetings, appointments, and conference room bookings.
  • Provide general administrative support to staff, such as filing, data entry, photocopying, and managing office supplies.
  • E nsure visitors sign in/out, issue visitor badges, and notify the appropriate staff of their arrival.
  • Monitor who enters and exits the office, ensuring all guests follow security protocols.
  • Help plan and execute company events, meetings, and activities as needed.

Required Skills and Qualifications:
  • Bachelor's Degree/Diploma is required. Additional certification in office administration is a plus.
  • Previous experience as a receptionist, front desk representative, or in a similar role is preferred.
  • Strong verbal and written communication skills.
  • Excellent interpersonal skills and a customer-service mindset.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and phone systems.
  • Ability to multitask and manage time effectively.
  • Attention to detail and strong organizational skills.

Benefits:
  • Family Health Insurance including parents.
  • Life & Accident Insurance.
  • Maternity/paternity leave.
  • Performance-based incentives.
  • Referral Bonus program.
  • Exam Fee Reimbursement Policy.
  • Indian festival holidays.
  • 5 days working week.
  • Meals facility.
  • Doctor's Consultation.


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