
Front Office Administrator
5 hours ago
Front Office Coordinator
Job Description:
We are seeking a highly organized and communicative individual to join our team as a Front Office Coordinator. The successful candidate will be responsible for managing front desk operations, handling administrative tasks, and ensuring smooth communication within the office.
Main Responsibilities:
- Greet clients, visitors, and vendors in a professional manner, ensuring they feel welcome and assisted with their inquiries.
- Operate the phone system, answer incoming calls, and route them to the appropriate personnel. Take messages when necessary.
- Maintain a neat, organized reception area, ensuring it is well-stocked with brochures, magazines, and other materials.
- Handle incoming and outgoing mail, packages, and deliveries, ensuring prompt distribution to relevant departments.
- Assist in scheduling meetings, appointments, and conference room bookings.
- Provide general administrative support to staff, such as filing, data entry, photocopying, and managing office supplies.
- E nsure visitors sign in/out, issue visitor badges, and notify the appropriate staff of their arrival.
- Monitor who enters and exits the office, ensuring all guests follow security protocols.
- Help plan and execute company events, meetings, and activities as needed.
Required Skills and Qualifications:
- Bachelor's Degree/Diploma is required. Additional certification in office administration is a plus.
- Previous experience as a receptionist, front desk representative, or in a similar role is preferred.
- Strong verbal and written communication skills.
- Excellent interpersonal skills and a customer-service mindset.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and phone systems.
- Ability to multitask and manage time effectively.
- Attention to detail and strong organizational skills.
Benefits:
- Family Health Insurance including parents.
- Life & Accident Insurance.
- Maternity/paternity leave.
- Performance-based incentives.
- Referral Bonus program.
- Exam Fee Reimbursement Policy.
- Indian festival holidays.
- 5 days working week.
- Meals facility.
- Doctor's Consultation.
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