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Senior Office Coordinator

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Ahmedabad, Gujarat, India beBeeAdministrative Full time ₹ 60,00,000 - ₹ 1,20,00,000
Job Title: Executive Support Specialist

The ideal candidate will possess a strong background in administrative support, with expertise in document management, entity management, technology administration, external communications, and project management.

Responsibilities:

  • Manage online folders, maintain file structures across Google Drive, and facilitate real-time document sharing during business hours.
  • Administer entity creation, ongoing compliance for multiple entities, coordinate with attorneys for filings and renewals, and maintain corporate records.
  • Expertise in Monday.com implementation, optimization, Canva mastery for marketing materials, CRM management, and technological advancements.
  • Engage in professional communication with lenders, banks, insurance, and legal counsel, coordinate third-party inspections up to $2000.
  • Coordinate multi-step projects, track timelines and deliverables, facilitate team collaboration, and manage specialized tasks such as closing documents, cost-segregation studies, and registered agent coordination.
  • Exercise decision-making authority, approve expenses up to $2000 for inspection reports and standard vendor services, while requiring approval for structural changes, DocuSign documents, LLC formation docs.

Required Qualifications:

  • 3-5 years of executive administrative experience (real estate/finance preferred).
  • Expert proficiency in Monday.com, Canva, Google Suite, and CRM systems.
  • Proven experience with LLC formation and corporate compliance.
  • Exceptional communication skills for interactions with banks, attorneys, and insurance.
  • Strong project management and confidentiality with sensitive information.