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Secretarial Operations Manager

1 week ago

Mumbai, Maharashtra, India Smart Moves Consultants Full time
Job Overview

We are seeking an experienced Secretarial Operations Manager to join our team at Smart Moves Consultants.

About the Role:

  • Manage and oversee the company's secretarial operations, ensuring compliance with regulatory requirements.
  • Provide administrative support to the Board of Directors, including coordinating with Board members and senior executives.
  • Assist in the development and implementation of risk management strategies and policies.

Key Responsibilities:

Secretarial Operations:
  • Evaluate and improve secretarial operations to ensure efficiency and effectiveness.
  • Manage shareholder registers and ensure proper record-keeping of all shareholder communications.
  • Prepare agendas, minutes, and resolutions for Board and Committee meetings, ensuring compliance with statutory and regulatory requirements.
Corporate Governance:
  • Evaluate and improve corporate governance practices to ensure transparency, accountability, and ethical conduct.
  • Develop and implement corporate governance policies and procedures to support best practices.
Regulatory Compliance:
  • Ensure the company complies with all corporate and securities laws, stock exchange requirements, and regulatory filings.
  • Oversee the preparation and filing of all statutory documents with regulatory bodies.
Risk Management:
  • Identify legal and governance risks and help mitigate them through appropriate strategies.
  • Develop and implement risk management strategies and policies.
Board Support:
  • Provide administrative support to the Board of Directors, including coordinating with Board members and senior executives.
  • Assist in the induction and training of new Board members, ensuring their understanding of company policies and governance practices.
Policy Development & Monitoring:
  • Develop and implement corporate governance policies and procedures to support best practices.
  • Continuously monitor the effectiveness of governance practices and suggest improvements.