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Chief Financial Officer Assistant

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Job Overview

We are seeking a highly skilled Accountant to manage Accounts Receivable, Accounts Payable, and Collections. This role plays a critical part in maintaining the financial health and operational efficiency of the organization.

Key Responsibilities


• Record cash receipts from banking transactions in billing and accounting systems.


• Allocate customer payments to corresponding invoices.


• Investigate unallocated cash receipts by coordinating with customers or internal teams to determine proper allocation.


• Reconcile discrepancies between the billing and accounting systems.


• Review vendor invoices and payment schedules prepared by the accounting team.


• Oversee the reconciliation of vendor statements and address high-level discrepancies.


• Provide expert guidance in resolving accounting discrepancies.


• Review various reconciliations, including postage and revenue reports.


• Supervise the accounting team, ensuring task completion and scheduling.


• Verify the accuracy of reports and approve month-end closures.


• Participate in process audits by identifying improvement opportunities.


• Train team members on processes and standards.


• Monitor and report on SLA performance.

Collections


• Monitor overdue accounts using aging reports.


• Escalate unresolved accounts to appropriate teams or management when necessary.


• Send timely payment reminders to ensure on-time payments.


• Negotiate payment arrangements with customers.


• Reconcile customer payments against outstanding invoices.


• Maintain detailed records of customer interactions.


• Manage escalated collections cases.


• Provide regular status reports on collections.

Required Skills and Qualifications


• Proficiency in Microsoft Office applications.


• Experience with Great Plains or similar accounting/general ledger systems.


• Strong understanding of accounting principles and financial reporting.


• Leadership skills to effectively manage and develop junior staff.


• Excellent organizational and time-management abilities.


• Strong written and verbal communication skills.


• Problem-solving skills and a proactive approach to improving processes.


• Upto 2-3 years of accounting experience.


• Hands-on experience in AR, AP, collections, or billing.


• Bachelor's degree in Accounting, Finance, or a related field.