On-Site Event Coordinator

20 hours ago

Anand, Gujarat, India beBeeEventCoordinator Full time ₹ 8,00,000 - ₹ 12,00,000
Job Title: On-Site Event Coordinator

About the Role:

We are seeking a highly organized and creative professional to lead the planning and execution of on-site projects and events.

This is a unique opportunity to bring your expertise in project management, design, and technology integration to drive impactful event experiences.

The ideal candidate will possess strong organizational skills, attention to detail, and excellent communication abilities to effectively collaborate with internal teams and external stakeholders.

To succeed in this role, you should have at least 2 to 4 years of relevant experience in event planning, production, or project management. Proven experience in managing timelines, budgets, and teams is essential.

You will be responsible for overseeing all aspects of on-site event execution, including venue selection, set design, lighting, and technical requirements.

Able to work independently and as part of a team, the successful candidate will demonstrate creativity, problem-solving skills, and adaptability in fast-paced environments.

Key Responsibilities:

  • Project Management: Plan and manage end-to-end execution of on-site projects, including venue finalization, setup, set design, LED screens, branding collaterals, and more.
  • Team Collaboration: Work closely with internal teams to understand project requirements and deliver set and venue designs accordingly.
  • Agency Management: Build and maintain a database of agencies for set design, lighting, stage, and event production.
  • Logistics Management: Liaise with hotels and venues to manage bookings, rooming arrangements, and event logistics.
  • Hotel Database: Maintain a repository of hotel options across metro cities for quick reference.
  • Creative Solutions: Bring creative ideas and out-of-the-box thinking to event setups, ensuring innovative and engaging designs.
  • Technology Integration: Stay updated with new-age technologies in event production and integrate them into projects for enhanced impact.

Requirements:

  • At least 2 to 4 years of relevant experience
  • Proven experience in event planning, production, or project management
  • Strong understanding of set design, lighting, and event technology
  • Excellent vendor management and negotiation skills
  • Ability to multi-task and manage timelines in a fast-paced environment
  • A creative aptitude with attention to detail and design
  • Strong interpersonal and communication skills to collaborate with internal and external stakeholders

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