Administrative Support Professional

2 days ago

Hubli, Karnataka, India beBeeOperations Full time ₹ 25,00,000 - ₹ 50,00,000

Job Title:

Business Operations Coordinator

We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team.

Responsibilities:

  • Manage day-to-day business operations, ensuring seamless execution of tasks and projects.
  • Oversee procurement and inventory of office supplies and assets, maintaining optimal stock levels and cost-effectiveness.
  • Liaise with external vendors, service providers, and building management to ensure prompt and professional services.
  • Ensure smooth functioning of facilities, equipment, and utilities, addressing any issues promptly and efficiently.
  • Maintain accurate records of bills, payments, petty cash, and vendor contracts, guaranteeing transparency and accountability.
  • Coordinate company travel, accommodations, and meeting logistics, providing exceptional support to our teams.
  • Maintain accurate documentation and filing systems (physical & digital), ensuring easy access to important information.
  • Assist HR with onboarding/offboarding, employee attendance, and leave tracking, fostering a positive work environment.
  • Ensure compliance with company policies and support internal audits, upholding the highest standards of integrity.
  • Supervise housekeeping and ensure the office environment is clean and professional, promoting a healthy and productive workspace.
  • Support internal teams with logistics for events, trainings, or reviews, providing valuable assistance and expertise.

Requirements:

  • Graduate in any discipline (Bachelor's degree required).
  • 3–5 years of proven experience in office administration or operations.
  • Proficient in MS Office Suite (Word, Excel, Outlook).
  • Excellent organizational, coordination, and communication skills.
  • Strong problem-solving abilities and attention to detail.
  • Ability to handle confidential information with discretion.
  • Experience in working with finance, HR, or compliance teams is an added advantage.

Preferred Skills:

  • Basic knowledge of office budgeting and vendor negotiations.
  • Familiarity with office management software or ERP systems.
  • Comfortable working in a fast-paced and deadline-driven environment.

Qualifications:

  • Bachelor's degree or equivalent experience.
  • Strong interpersonal, customer service and communication skills.
  • Ability to multitask.

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