Contract Administration Team Lead

6 days ago

Amritsar, Punjab, India Bunge Full time

Bunge seeks a highly organized and detail-oriented Contract Administration Team Lead to join our team in Mohali. This individual will be responsible for supervising the contract administration team, ensuring timely and accurate entry of transactions in SAP, and overseeing the issuance of contracts. The ideal candidate will have excellent communication skills, a strong understanding of contract life cycles, and experience in managing people and processes.

Main Responsibilities

• Ensure all KPIs are met daily

• Domain knowledge of Agri-contracts, gauge complete understanding to be SME of the process

• Ability to impart knowledge to the team

• Supervision and close coordination with team on daily activities

• Be first point of contact for the team - Handle teams queries, Issues, and concerns effectively

• In-put of purchase and sale contracts and relevant amendments

• Allocation of futures pricing, rolling of futures pricing and overfill / underfill pricing

• Creation of master data request for new contractual counterparties

• Issuance of contracts using Bunge standard terms and review of third party issued contracts

• Monitor the status of the activities and report upward to Manager. Responsible to ensure accuracy of Contract Admin metrics reported

• Ensure timely filing of document for retention, in accordance with Company's policies and procedure requirements

• Effective communication on all day-to-day operational related activities with various stakeholders

• Adapt and quickly get hands on to the new introduced applications and process and in turn train the team to learn and adapt for achieving better result and desired outcome. (SEDNA, DocuSign and CLM)

• Work in coherence to achieve self and team goals

Additional Responsibilities

• Ensure SOPs are diligently followed, and compliance checks are always in place, Control mechanism, quality checks, manage the process, propose solutions

• Ensure all daily, weekly, and monthly reports send on time

• Daily status updates and report issues to the manager for timely resolution

• Ensuring close coordination with team to have smooth closure of month end activities

• Identify and propose ways of process improvement as per Industry leading practices

• Drive and ensure successful implementation of internal projects

• Lead User Accessibility Testing (UAT)

• Ensuring SOX and other statutory requirements are met, and all information, documents and reports provided by the team for audit. Post the audit; ensure corrective and preventive action plan set and successfully implemented in the Team

• Provide guidance and support to the team, knowledge sharing and best practices

Impact/Dimensions

• Responsible for ensuring on time and accurate entry of the +45,000 transactions in SAP, and timely issuance of the +7000 contracts ensuring its legal enforceability with intact $ value. Also targeting towards business KPI improvement by improving the lifecycle of contracts (CLM) across value chains

Key Performance Indicators (KPIs)

• Target to achieve 99% TAT and 98% accuracy for Contract entry (Purchase /Sales) in SAP

• Ensure timeline for Contract drafting and signing within 1 working day, maintaining 100% accuracy

• Overall Timeline contract issuance (from the date of receipt of Biz com to sending the signed copy to the Counterpart). Baseline for best in Class TAT is 3 working days

• Deliver efficiency of around 10 % in the process flow by continuous improvement and eliminating unproductive methodology

Major Opportunities and Decisions

• Highly organized and able to work within tight timeliness and applicable KPIs

• Flexible and adaptive to changing conditions in the business/market environment

• Strong customer service, communication skills/soft skills

• Attention to details, process oriented and analytical skills

• Effective decision making and problem solving

• Computer proficient (SAP, Analytical tools, MS Office)

• Work well as part of a team to achieve a common objective

Management/Leadership

This is a people centric role. Requiring close coordination with team on day today activities and requires leadership skills with good interpersonal skills to be able to work in coherence with the team and drive efficiency. Domain knowledge and understanding of end-to-end process is a must with good understanding of contract rules, GAFTA, FOSFA etc.

Key Relationships, Stakeholders & Interfaces

This is a role that interacts with trading, legal, execution, controlling, accounting, finance, tech Support teams like IT, EDM and SAP team across regions Bunge servers along with interaction externally with Vendors, Customers, and brokers

Knowledge and Technical Competencies

Relevant experience in handling entry and issuance of commodity contracts for bulk and container shipments of Agri-commodities, with good knowledge of GAFTA, FOSFA contracts' rules

Good knowledge of concepts and procedures related to contract life cycle of commodity contracts and execution, related terms & guidelines, including expertise in Incoterms, logistics and shipping documents

Ability to work independently, efficiently and deliver high quality output under time pressure

Experience in managing people and processes through a sustained period of change

Strong written & oral communications skills in English. Knowledge of any other foreign languages will be an added advantage

Computer proficient and competency in Microsoft Office (Word, PowerPoint, Excel, Outlook)

Experience in working with SAP system

Education/Experience

3-5 years of work experience in a similar role or with International Commodity company

Minimum Education Qualification – Graduation, Post-graduation or MBA in International Business would be an advantage

Relevant experience in handling commodity contracts with good knowledge of GAFTA, FOSFA contract rules is desirable

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