Chief Operations Coordinator

We are seeking a highly skilled and experienced Administrative Manager to oversee daily operations and implement efficient administrative procedures.

The ideal candidate will have excellent leadership skills, be able to work independently with minimal supervision, and possess strong interpersonal and communication skills.

The goal is to ensure all support activities function seamlessly, enabling other operations to run smoothly.

• Plan and coordinate administrative procedures and systems for maximum efficiency.
• Evaluate staff performance and provide guidance to optimize productivity.
• Monitor office supplies and manage purchasing within budget constraints.
• Oversee facilities services, maintenance, and vendor relationships.
• Organize and supervise office activities, including recycling, renovations, and event planning.
• Maintain a clean and secure work environment.
• Ensure operations comply with policies and regulations.
• Stay informed about organizational changes and business developments.
• Facilitate information flow within the company to support business operations.
• Negotiate with vendors and travel agents for optimal pricing.
• Manage employee calendars and arrange travel itineraries.
• Develop and manage vendor relationships, including selection, coordination, and delivery commitments.
• Purchase and maintain housekeeping supplies and inventory.
• Maintain office assets and equipment.
• Manage Annual Maintenance Contracts (AMCs).
• Establish and maintain good relations with government bodies and police officials.
• Track expenses to ensure compliance with budget.
• Submit reports on administration expenses to senior authorities.

Key Responsibilities:

The Administrative Manager will be responsible for overseeing the day-to-day operations of the office, ensuring that all administrative procedures are implemented efficiently and effectively. This includes:

• Planning and coordinating administrative procedures and systems for maximum efficiency.
• Evaluating staff performance and providing guidance to optimize productivity.
• Monitoring office supplies and managing purchasing within budget constraints.
• Overseeing facilities services, maintenance, and vendor relationships.
• Organizing and supervising office activities, including recycling, renovations, and event planning.
• Maintaining a clean and secure work environment.
• Ensuring operations comply with policies and regulations.
• Staying informed about organizational changes and business developments.
• Facilitating information flow within the company to support business operations.
• Negotiating with vendors and travel agents for optimal pricing.
• Managing employee calendars and arranging travel itineraries.
• Developing and managing vendor relationships, including selection, coordination, and delivery commitments.
• Purchasing and maintaining housekeeping supplies and inventory.
• Maintaining office assets and equipment.
• Managing Annual Maintenance Contracts (AMCs).
• Establishing and maintaining good relations with government bodies and police officials.
• Tracking expenses to ensure compliance with budget.
• Submitting reports on administration expenses to senior authorities.

Requirements:

The ideal candidate will have:

• Ability to work independently with minimal supervision.
• Excellent documentation skills using MS Office software.
• Strong interpersonal and communication skills.
• Good time management and prioritization skills.
• Excellent oral and written communication skills.
• Strong team player with admin support experience.
• Basic drafting and mailing skills.
• Pro-active and reliable individual able to perform well under pressure.