Operations Coordinator

6 days ago

Mumbai, Maharashtra, India beBeeOperations Full time ₹ 9,00,000 - ₹ 12,00,000
Job Description:

This role oversees the smooth operation of a busy audio facility. You will be responsible for managing day-to-day activities, including bookings, room preparation, and administrative tasks.

The Assistant Manager plays a crucial part in ensuring that artists, clients, and teams start on time every time. You will own operations across the Studios: aligning bookings, preparing rooms, and managing changeovers; You will also carry the administrative backbone - asset registers, records, purchase orders, petty cash, compliance and invoicing support.

The role supports Affiliated Institute Activity hosted on site (lectures, labs, tours and events) to the same operational standard.

Key Responsibilities:
  1. Maintain booking calendars (Google Calendar/Zoho) and circulate a daily run-sheet;
  2. Escalate risks and drive to closure;
  3. Support visiting faculty and guest engineers with setup/teardown and room etiquette.

Facilities, Maintenance and Vendors:
  • Own the maintenance log/ticketing (HVAC, electrical, UPS, lighting, doors/locks, acoustic treatment, furniture, cleanliness).
  • Schedule and track routine tasks (filter cleaning, UPS battery checks, fire extinguishers, emergency lights, planned preventive maintenance).
  • Coordinate contractors for repairs with minimal downtime; log service calls;
  • Inventorise, Procure & Asset Control
    Maintain the asset register (serials, warranties, licences); plan consumables (cables, adapters, sticks, pop filters, stationery, refreshments).

Inventory, Procurement & Asset Control:
  • Maintain the asset register (serials, warranties, licences);
  • Plan consumables (cables, adapters, sticks, pop filters, stationery, refreshments).

Team Coordination & Training:
  • Foster a considerate, on-time, detail-first culture.
  • Maintain and record checks for electrical safety, fire extinguishers, first-aid, emergency exits and access control;
  • Liaise with IT support on user access, backups, shared drives and basic troubleshooting.
  • Log/escalate network or audio-over-IP issues promptly;
  • Sales/Marketing Support (light-touch)
    ~ Coordinate content shoots with permission forms.

Budget Support & Continuous Improvement:
  • Suggest practical cost-savings without compromising quality.

About The Role:

This is a full-time position requiring rotational early/late shifts as needed; occasional weekends or late nights during peak periods (overtime/comp off as per policy). Work across a busy commercial studio and an education campus.


Your Skills And Qualifications:
  • Basic project management experience (checklists, timelines, vendor coordination).
  • Familiarity with music/audio environments is a plus (you don't need to be an engineer).
  • Comfortable with Google Workspace; exposure to Zoho (CRM/Books/Flow/Forms) is a bonus.
  • Bachelor's degree preferred; prior experience in studios, live venues, post houses, co-working, hospitality or facilities roles is highly beneficial.

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