Senior Administrative Operations Manager

3 days ago

Thrissur, Kerala, India beBeeAdministrativeOperations Full time ₹ 8,00,000 - ₹ 12,00,000
Administrative Operations Manager Job Description

This role oversees the management and streamlining of administrative operations to support academic and operational objectives.

  • Responsibilities:
  • General Administration: Oversee daily tasks, handle correspondence, emails, phone calls, and official communication. Maintain office supplies, equipment, and infrastructure. Manage documentation, filing systems, and digital records.
  • Procurement & Purchase Coordination: Identify suppliers, obtain quotations, issue purchase orders, and track their approval process. Ensure timely procurement of office supplies, equipment, and required materials.
  • Asset Management & Vendor Coordination: Identify equipment and services requiring maintenance contracts. Research, evaluate, and finalize service providers for AMC agreements. Negotiate contract terms, pricing, and SLAs. Maintain strong relationships with vendors and service providers.
  • Project Planning & Coordination: Assess infrastructure requirements. Propose renovation or new project plans. Coordinate with architects, contractors, and engineers for project execution. Ensure projects align with company goals, safety standards, and compliance.
  • Contract Renewal & Insurance Management: Maintain a database of contracts. Track contract expiration dates and set reminders for renewals. Ensure proper documentation of contract terms, conditions, and obligations. Maintain records of company-owned and leased vehicles along with their insurance details.
  • Event & Meeting Coordination: Arrange logistics for events and meetings. Facilitate activities both on campus and off-site. Organize event setups including sound, lights, food, print materials, and stationery.
  • Financial Support: Assist in budget planning, expense tracking, and financial documentation. Handle invoices and payment processing. Manage petty cash, procurement records, and reimbursements.
  • Facility Management: Ensure classrooms, seminar halls, and office spaces are well-maintained. Supervise cleaning staff, security personnel, and facility teams. Work on improving campus facilities, ensuring accessibility and convenience for students and faculty.
  • Reporting & MIS: Prepare monthly reports and handle regular vendor payments. Maintain records for cars, generators, photocopiers, stationery, tea/coffee, and visitor logs.

Key Requirements:

  • Effective time management and organizational skills.
  • Strong communication and interpersonal skills.
  • Ability to work under pressure and meet deadlines.
  • Basic knowledge of Microsoft Office and other software applications.

Benefits:

  • Competitive salary package.
  • Opportunities for professional growth and development.
  • A supportive and dynamic work environment.

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