Senior Administrative Support Specialist

2 days ago


Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,00,000
Job Title: Senior Administrative Support Specialist

We are seeking an organized and detail-oriented administrative support specialist to provide exceptional support to our senior team members.

Key Responsibilities:
  • Communication and Correspondence
    • Handle incoming and outgoing correspondence, including emails and phone calls.
    • Communicate information to team members or clients, schedule appointments as required.
    • Take notes, prepare memos or letters, and screen mail etc.
    • Proofread documents before they are sent out of the office.
  • Support in Coordinating & Processing of Bills/Claims
    • Process claims/reimbursements (travel, mobile, vendor payments etc).
    • Track and monitor payments towards bills to ensure no delays in payments.
    • Update statements and payment receipts.
  • Filing and Documentation
    • Perform general duties, including but not limited to: photocopying, mailing, and filing.
    • Maintain files for bills, invoices, payment receipts, and timely filing of the same.
    • Maintain client-wise records, correspondence, acknowledge copies, agreements/contract files etc.
  • Travel Arrangement and Management
    • Organize and arrange for travel requirements as required - hotel bookings, air tickets, car bookings, and airport transfers.
    • Ensure all details are passed on to the team member on-time and hard copies of tickets or any other travel document is handed over in an organized manner.
    • Coordinate with members in other offices to ensure smooth travel of team members.
  • Managing Senior Team Members' Office and Coordination
    • Fill team members or seniors' vouchers, submit it to finance with relevant documentation, and collect dues from finance.
    • Deposit cheques, timely payment of their bills, etc.
    • Maintain confidentiality.

This role requires someone who can work long hours and maintain confidentiality.



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