
Senior Administrative Support Specialist
2 days ago
We are seeking an organized and detail-oriented administrative support specialist to provide exceptional support to our senior team members.
Key Responsibilities:- Communication and Correspondence
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Communicate information to team members or clients, schedule appointments as required.
- Take notes, prepare memos or letters, and screen mail etc.
- Proofread documents before they are sent out of the office.
- Support in Coordinating & Processing of Bills/Claims
- Process claims/reimbursements (travel, mobile, vendor payments etc).
- Track and monitor payments towards bills to ensure no delays in payments.
- Update statements and payment receipts.
- Filing and Documentation
- Perform general duties, including but not limited to: photocopying, mailing, and filing.
- Maintain files for bills, invoices, payment receipts, and timely filing of the same.
- Maintain client-wise records, correspondence, acknowledge copies, agreements/contract files etc.
- Travel Arrangement and Management
- Organize and arrange for travel requirements as required - hotel bookings, air tickets, car bookings, and airport transfers.
- Ensure all details are passed on to the team member on-time and hard copies of tickets or any other travel document is handed over in an organized manner.
- Coordinate with members in other offices to ensure smooth travel of team members.
- Managing Senior Team Members' Office and Coordination
- Fill team members or seniors' vouchers, submit it to finance with relevant documentation, and collect dues from finance.
- Deposit cheques, timely payment of their bills, etc.
- Maintain confidentiality.
This role requires someone who can work long hours and maintain confidentiality.
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