Administrative Support Specialist

2 days ago


Mumbai, Maharashtra, India beBeeSupport Full time ₹ 9,00,000 - ₹ 12,00,000

We are seeking a diligent and highly organized Administrative Support Specialist to provide exceptional support to our senior management team.

Job Description:

The successful candidate will be responsible for managing the daily schedules of our senior executives, coordinating meetings and appointments, handling correspondence, and ensuring seamless day-to-day operations. The ideal candidate will possess excellent communication skills, a high level of discretion, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

  • Manage and maintain senior executive calendars, scheduling meetings, appointments, and calls
  • Coordinate internal and external meetings, ensuring timely reminders and preparation of necessary materials
  • Handle correspondence on behalf of senior executives, including emails, phone calls, follow-ups, and drafting routine communications
  • Prepare agendas, take meeting notes, and ensure follow-up on action items
  • Liaise with internal departments, clients, and external stakeholders as required
  • Maintain organized digital and physical files, records, and documentation
  • Make travel arrangements, manage itineraries, and handle logistics
  • Provide administrative and personal assistance as needed

Required Skills & Qualifications:

  • Any graduate from a recognized university
  • A master's degree in management or a related field would be an added advantage
  • Proven experience as an administrative assistant, executive assistant, or similar role
  • Excellent written and verbal communication skills
  • Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
  • Strong organizational and time-management abilities
  • Professionalism, discretion, and a solution-oriented mindset

Benefits:

This is an excellent opportunity for a dedicated and detail-oriented individual to join our team and contribute to our success.

Candidates who are well-suited for this role will have:

  • A proven track record of providing exceptional administrative support
  • Excellent communication and interpersonal skills
  • A high level of discretion and professionalism
  • Ability to work effectively in a fast-paced environment


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