Event Coordinator

1 month ago


Bengaluru, Karnataka, India Swordfish Integrated Marketing Agency Full time
Job Role: Client Servicing Executive

Location: Bangalore

Experience: 2-3 Years Experience in Event Industry

Key Responsibilities:

  1. Client Servicing
    1. Work in tandem with Client Servicing Manager and Business Development Manager on projects assigned
    2. Maintenance of Internal Project Tracker dedicated to each event with respective departments
    3. Client Servicing SPOC for specified events under supervision of Manager
    4. Attending Client Meetings with Manager: MOM's, subsequent event briefing to respective internal departments, Checklist and Scope of Work Circulation
    5. Making Presentations to Clients
    6. Event Liaison between Client, Creative, Production & Operations Teams
    7. Adherence of timelines set by Client Servicing Manager
    8. SPOC for all pre-event communication with Client's delegates for specific projects and events
    9. SPOC for all pre-event prerequisites: maintenance of registration documentation, checklists with Client and internal teams
    10. Using cue sheets made by Client Servicing Manager to make detailed MC Scripts
    11. Onsite Management and Overall Event Responsibility
    12. Ensure 100% Client satisfaction in every project execution
    13. New Talent Research and Recruitment as per client's requirements
  2. Creative Responsibilities:
    1. Initiating ideating and event designing sessions with relevant departments
    2. End-to-end copywriting for all client's collateral for each event
    3. Creative Supervision during approval process
    4. Making Event Briefing Documents for pre- and onsite management: Content Developers, Animators, AV Production Houses, Photographers, Videographers, Hostesses, MC's etc
  3. Content:
    1. Writing AV Scripts & Flows
    2. Content Development (Animations, AV's) with specified vendors
    3. Production of master films as per specified resolutions and formats
  4. Post Event:
    1. Ensuring post-event documentation (Photos, Videos, Data) is collected and submitted to client with in specified timelines
    2. Monitoring post-event video making process
  5. Swordfish Marketing:
    1. Creation of Animations and AV's as per need of Business Development Team

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