Executive Assistant to CEO/Office Manager
1 week ago
Instawork is seeking a highly skilled and experienced Executive Assistant to support our CEO and Office Manager in our Bangalore location. The ideal candidate will have a strong background in supporting fast-paced, high-growth teams and will be responsible for ensuring the smooth operation of our office.
Key Responsibilities:- Assist the CEO with daily administrative duties, including managing calendars, scheduling meetings, and preparing travel itineraries.
- Manage all aspects of business travel arrangements, including booking flights, hotels, and transportation.
- Maintain strict confidentiality relating to business and personal dealings.
- Own day-to-day functions and facilities at the Bangalore office, including maintaining common areas and conference rooms.
- Manage maintenance, security, and cleanliness of office locations to ensure a clean and welcoming environment for employees.
- Proactively manage vendor services and office supplies, including property, furniture, and snack programs.
- Maintain office and facilities budgets in partnership with Finance.
- Coordinate space planning and employee seating.
- Coordinate with facility staff and respond to service requests in a timely manner.
- Previous experience as an Executive Assistant to a CEO or C-Suite Executive.
- Excellent communication and interpersonal skills.
- Experience managing Google Calendar across the globe.
- A strong focus on details and great customer service skills.
- Ability to prioritize workflow and solve issues proactively.
- A spirit of collaboration and a focus on employee engagement.
- Bias for Action: We value a team of do-ers who drive the company forward with courage and conviction.
- Act Like an Owner: Treat Instawork as your own and execute on the fundamentals to drive growth.
- Always Be Learning: We strive to learn from each other and get better each day, week, and month.
- Empathy, Trust, Candor: We value empathy for our business partners and colleagues, and trust in our relationships.
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Executive Assistant to CEO/Office Manager
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