Executive Assistant to CEO/Office Manager

1 week ago


Bengaluru, Karnataka, India Instawork Full time
Executive Assistant to CEO/Office Manager

Instawork is seeking a highly skilled and experienced Executive Assistant to support our CEO and Office Manager in our Bangalore location. The ideal candidate will have a strong background in supporting fast-paced, high-growth teams and will be responsible for ensuring the smooth operation of our office.

Key Responsibilities:
  • Assist the CEO with daily administrative duties, including managing calendars, scheduling meetings, and preparing travel itineraries.
  • Manage all aspects of business travel arrangements, including booking flights, hotels, and transportation.
  • Maintain strict confidentiality relating to business and personal dealings.
  • Own day-to-day functions and facilities at the Bangalore office, including maintaining common areas and conference rooms.
  • Manage maintenance, security, and cleanliness of office locations to ensure a clean and welcoming environment for employees.
  • Proactively manage vendor services and office supplies, including property, furniture, and snack programs.
  • Maintain office and facilities budgets in partnership with Finance.
  • Coordinate space planning and employee seating.
  • Coordinate with facility staff and respond to service requests in a timely manner.
Requirements:
  • Previous experience as an Executive Assistant to a CEO or C-Suite Executive.
  • Excellent communication and interpersonal skills.
  • Experience managing Google Calendar across the globe.
  • A strong focus on details and great customer service skills.
  • Ability to prioritize workflow and solve issues proactively.
  • A spirit of collaboration and a focus on employee engagement.
Instawork Values:
  • Bias for Action: We value a team of do-ers who drive the company forward with courage and conviction.
  • Act Like an Owner: Treat Instawork as your own and execute on the fundamentals to drive growth.
  • Always Be Learning: We strive to learn from each other and get better each day, week, and month.
  • Empathy, Trust, Candor: We value empathy for our business partners and colleagues, and trust in our relationships.


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