
Executive Administrative Professional
1 week ago
We are seeking an experienced administrative leader to oversee daily support operations and plan the most efficient administrative procedures.
- Key Responsibilities:
- Develop and coordinate administrative systems and processes to enhance productivity.
- Evaluate administrative staff performance and provide coaching and guidance to ensure maximum efficiency.
- Monitor inventory of office supplies, procuring new materials while adhering to operational guidelines.
- Oversee facilities services, maintenance activities, and tradespersons (electricians).
- Organize and supervise other office activities (recycling, renovations, event planning).
- Manage housekeeping, security, pantry, and cleanliness.
- Ensure operations adhere to policies and regulations.
- Stay current with organizational changes and business developments.
- Facilitate information flow within the company to support other business operations.
- Negotiate with vendors and travel agents for optimal deals.
- Manage calendars and arrange travel itineraries and accommodations for employees.
- Build and maintain relationships with government bodies and officials.
- Track expenses to ensure cost compliance.
- Submit MIS reports on administration expenses.
- Ensure EHS and fire safety measures.
Requirements:
- Ability to work independently with minimal supervision.
- Excellent documentation skills in MS Word, PowerPoint, Excel.
- Strong interpersonal skills and willingness to communicate with clients, colleagues, and management.
- Good time management skills, including prioritizing, scheduling, and adapting as necessary.
- Excellent oral and written communication skills.
- Team player with admin support experience.
- Basic drafting and mailing communication skills.
- Proactive and reliable individual who excels in challenging situations.
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