Project Coordinator

4 weeks ago

Hyderabad, Telangana, India Parexel Full time

Project Coordinator

Key Responsibilities:

  • Manage project initiation, ensuring tools are set up according to SOPs and work instructions.
  • Collaborate with Project Leads to create project schedules and resource plans.
  • Assist with drafting project management plans, including coordinated planning of project activities.
  • Responsible for reporting and analysis, highlighting issues for the project team.
  • Update and maintain project tracking databases, compile data for reports, and other project-related materials.

Project Execution and Control Management:

  • Responsible for maintaining project schedules and resource changes with input from Project Leads.
  • Prepare portions of monthly management and dashboard reports.
  • Organize incoming and outgoing correspondence for project management.
  • May be responsible for managing project document storage.

Project Meetings:

  • Support preparation of required information for project meetings.
  • Report owned responsibilities during meeting attendance.
  • Support tracking and follow-up of action items.
  • Distribute agendas prior to meetings and prepare and distribute minutes of internal and client meetings.

Project Financial Management:

  • Responsible for collating monthly project financial metrics.
  • Review TIME reports against allocated/budgeted time.
  • Review and process pass-through cost invoices.
  • Interact with Independent Consultants to collect timesheets and process invoices for payment.

Project Closure Management:

  • Collaborate with Project Leads to ensure that documents are archived and final work is handed over to the sponsor.
  • Closes all project systems and interfaces upon project end.

Key Competencies:

  • Project Planning: Beginner
  • Project Execution: Beginner
  • Project Fulfillment: Beginner
  • Financial Acumen: Beginner
  • Risk Management: Beginner
  • Quality Focus: Beginner
  • Influencing and Leading Teams: Beginner
  • Communication: Basic
  • Accountability: Basic
  • Emotional Intelligence: Beginner
  • Customer Focused Leadership: Beginner
  • Decision Making: Basic
  • Technical Knowledge: Beginner

Proficiency Levels:

  • Superior - notable strength, possessing a special talent, and viewed as being better than most – capable of coaching for and teaching this competency.
  • Advanced - mature understanding of the competency and excellent ability to apply the competency in multiple situations- capable of teaching the basics of this competency to others
  • Proficient - robust understanding of the competency and solid acquisition of the skills required to use the competency – can successfully apply it without management supervision
  • Basic - understanding of the competency and has acquired the fundamental skills- can apply it under the guidance of management
  • Beginner - limited or no understanding of the competency- requires close management and guidance in its application.

Knowledge and Experience:

  • Initial years of experience in a similar role preferred.
  • Extensive working knowledge of the English language.

Education:

  • Bachelor's degree in a science-related field, with an advanced degree desirable.
  • PMP or equivalent desirable.

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