Professional Event Organizer

4 days ago

Delhi Mumbai Kolkata, India beBeeEvent Full time ₹ 5,00,000 - ₹ 10,00,000
Meeting Coordination Job Description
Key Responsibilities:

We are seeking a highly organized and detail-oriented Meeting Coordinator to join our team.

  • Support the local team in event planning, including venue sourcing, contract management, and quality service delivery.
  • Source, negotiate, and manage vendors/suppliers for meetings on behalf of clients, ensuring efficient rates and high-quality services.
  • Collaborate with the event planner to manage all aspects of the program, including food and beverage, activities, transport, and attendee management.
  • Attendee Management includes event registrations, rooming lists, special needs, dietary requirements, and attendee communications.
  • Support the Digital Services team with web build and mobile app requirements.
  • Coordinate with the air ticketing team for seamless operations.
  • Meet all deliverables and SLAs, both internally and externally.
  • Ensure compliance with American Express GBT policies and maintain accurate records, system input, and file management.

Requirements:

To be successful in this role, you will need:

  • 3-4 years of experience in venue sourcing or event management.
  • Advanced oral and written presentation skills in English language required.
  • Operations experience in the hospitality industry or equivalent is a plus.
  • Proven aptitude for technology and/or software solutions and analytical skills required.
  • Ability to work remotely, in shifts, and support Europe and APAC time zones.
  • Prior experience in effectively handling multiple projects/demands.

Why You ll Love This Role:

This is an exciting opportunity to join our team and contribute to the success of our events. As a Meeting Coordinator, you will have the chance to develop your skills, work with a talented team, and make a real impact on our business.

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