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Administrative Support Specialist
2 weeks ago
We are seeking a highly experienced and proactive Executive Assistant to support an entrepreneur managing multiple businesses across diverse industries and countries. Key Responsibilities:
- Proactive Management: Anticipate the executive's needs and take initiative in organizing tasks and schedules.
- Calendar & Schedule Coordination: Manage and coordinate a complex calendar across multiple time zones, organize meetings, appointments, and travel arrangements efficiently.
- Task Prioritization: Prioritize and track important and urgent tasks to ensure timely completion, keep the executive informed of upcoming commitments and responsibilities.
The ideal candidate is ethical, honest in their work hours, and takes initiative to manage the executive's needs without waiting for tasks to be assigned. We require experience in an office environment or other professional setting, minimum 4 years of experience as an executive assistant to a Senior executive, verbal and written communication skills, note-taking and record-keeping skills, strong organizational skills, task management skills, experience with office software (Word, Excel, PowerPoint), proofreading and editing skills for memos and emails, familiarity with the US culture and way of working, and the ability to communicate effectively with US and Indian clients.
The role involves working closely with the entrepreneur to manage multiple priorities, anticipate needs, and maintain high levels of organization and productivity. The ideal candidate will be able to work independently, think critically, and make sound judgments in a fast-paced environment.
