Support Specialist

2 weeks ago

Udaipur, Rajasthan, India beBeeExecutive Full time ₹ 25,00,000 - ₹ 35,00,000

This role serves as the primary point of contact for internal and external constituencies on all matters pertaining to the MD.

  • Key responsibilities include working closely with various teams across the organization, providing insights and feedback to the executive team based on observations and interactions across departments, keeping the MD's bio updated and responding to requests for materials regarding the MD and the organization.
  • The Special Aide will be responsible for editing and completing first drafts for written communications to external stakeholders, serving as the MD's administrative liaison to the Board of Directors, assisting board members with travel and logistics arrangements as needed, and maintaining discretion and confidentiality in relationships with board members.
  • In addition, the Special Aide will ensure compliance with bylaws regarding board matters, including the advance distribution of materials before meetings.
  • The role also involves participating as an adjunct member of the Executive Team, assisting in scheduling and attending all meetings.
  • Furthermore, the Special Aide will coordinate the agenda for senior management team meetings and off-sites, as well as all-staff meetings.
  • Another key responsibility is facilitating cross-divisional coordination of Strategic Project Management and Initiatives.

The ideal candidate should have strong organizational skills, demonstrating the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

A proven ability to build relationships with stakeholders, including staff, board members, external partners, and donors is essential for this role.

The successful candidate will possess expert-level written and verbal communication skills, a demonstrated proactive approach to problem-solving, and emotional maturity and the ability to navigate complex interpersonal dynamics.

This is a full-time (in-office) role that requires a Bachelor's degree and a strong work tenure: 1 to 3 years of experience supporting C-Level Executives in business roles (preferred but not mandatory).

The successful candidate will also have experience and interest in internal and external communications, partnership development, and a passion to build a better world.

Prioritizing conflicting needs and handling matters expeditiously, ensuring the successful completion of projects under deadline pressures is essential for this role.

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