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Financial Operations Specialist
3 weeks ago
Accounts Receivable Coordinator
Job DescriptionWe are seeking a detail-oriented Accounts Receivable Coordinator to manage the invoicing process and support our billing operations.
This role is crucial for ensuring accurate and timely billing, maintaining a high level of client satisfaction, and providing essential support to the finance team.
The ideal candidate will have strong Excel skills and a knack for organization and clear communication.
Key Responsibilities:
- Invoicing and Billing:
- Prepare comprehensive invoice packages from consolidated monthly data files, which includes creating pivot tables and compiling scanned image backups.
- Route prepared invoices to Project Managers for review and approval.
- Generate pass-through invoices and investigator invoices in Oracle.
- Prepare comprehensive invoice packages from consolidated monthly data files, which includes creating pivot tables and compiling scanned image backups.
- Documentation & Records:
- Create PDF invoice packages, and save all invoices, summaries, and backup scans to a shared drive.
- Email PDF invoice packages to clients or send hard copies via FedEx.
- Update the Billing Repository after invoices are created and costs are checked.
- Create PDF invoice packages, and save all invoices, summaries, and backup scans to a shared drive.
- Communication & Problem-Solving:
- Respond to invoice-related questions from both internal operations teams and clients.
- Provide the Billing supervisor with details for corrections that require a journal to be prepared, such as project-to-project recodes or un-rechargeable costs.
- Respond to invoice-related questions from both internal operations teams and clients.
Required Skills and Qualifications
- Essential:
- Strong Excel skills, at least at an intermediate level.
- Experience working in a multi-currency environment.
- Good organizational skills and strong attention to detail and accuracy.
- The ability to communicate well when working with colleagues and clients in other countries.
- Strong Excel skills, at least at an intermediate level.
- Desirable:
- Experience using the Oracle ERP system.
This position requires strong analytical and problem-solving skills, excellent communication skills, and proficiency in Microsoft Office software. The ideal candidate will be highly organized and able to work accurately under pressure while meeting deadlines and ensuring quality results.
Our team offers a collaborative and dynamic work environment where employees can grow professionally and personally. We strive to build long-term relationships with our clients and foster an atmosphere of teamwork, transparency, and open communication.
As an employee, you will enjoy competitive compensation and benefits, including health insurance, retirement savings plan, paid time off, and opportunities for professional development. We prioritize diversity, equity, and inclusion in our hiring practices and encourage applicants from diverse backgrounds to apply.
