Financial Operations Manager
1 week ago
Accounting is a vital aspect of every business, and an Accounts Receivable Specialist plays a pivotal role in ensuring its smooth operation. We are seeking a highly skilled professional to join our team and contribute their expertise in managing client invoicing, collections, reconciliations, and reporting.
Responsibilities:- Invoicing & Billing: Generate accurate client invoices, review, and distribute them while adhering to company policies. Prepare and review customer statements and bills to maintain the accuracy of financial records.
- Payment Processing & Account Management: Process incoming payments, apply them to the appropriate accounts, and monitor receivable balances. Track overdue accounts, follow up with clients for timely collections, and investigate payment discrepancies.
- Reporting & Reconciliation: Prepare detailed accounts receivable reports, including aging analysis and collection activities. Process account adjustments, issue credit memos, and support reconciliations with other departments. Assist with month-end and year-end closing activities.
- Customer Dispute Resolution: Handle disputes, deductions, and chargebacks professionally to ensure swift resolution and maintain positive client relationships.
- Compliance, Documentation & Controls: Maintain organized and confidential records of invoices, receipts, and correspondence. Ensure compliance with company policies, internal controls, and financial regulations. Provide necessary documentation and support for internal and external audits.
- Process Improvements & Collaboration: Participate in process improvement initiatives within accounts receivable and collaborate with cross-functional teams to enhance overall efficiency.
The ideal candidate will have approximately 2–4 years of hands-on accounting experience, preferably with Canadian accounting firms or in public practice. They should possess excellent attention to detail, ability to work independently and collaboratively, and excellent written and verbal English communication skills.
Preferred candidates will have prior night shift experience and strong expertise in accounts receivable processes. QuickBooks Online experience is preferred. Xero and any online cloud accounting software will be an added advantage. Microsoft Office Suite including Excel is mandatory.
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