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Senior Financial Operations Specialist
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The primary function of this role is to provide expert support and enhance the efficiency and effectiveness of the Stock Administration team.
This includes day-to-day and routine transaction processing, accounting, reconciliation, reporting, and database maintenance.
The ideal candidate will be responsible for hands-on, end-to-end administration of equity plans on E*TRADE (including Stock Options, RSUs, and a global ESPP) and related accounting processes.
Main Responsibilities:
- Support day-to-day administration of the company's equity programs, including processing new equity awards, exercises, cancellations, and repurchases.
- Maintain data in Equity Edge Online (EEO)/E*TRADE database to ensure accuracy of participant information.
- Respond to employee inquiries about equity programs and provide excellent service to all plan participants.
- Prepare reports for internal partners and respond to ad hoc data requests.
- Assist with development and delivery of employee trainings and communications.
- Ensure compliance with US and international tax laws regarding equity incentives.
- Manage Quarter End, RSU, ESPP activities, and other non-US filings under stringent timelines with great degree of accuracy.
- Process transfers both internationally from country to country and domestically from state to state, updating details in EEO.
- Work with large data sets, performing audits, reconciliations, v-lookups, data edits, and complex calculations.
- Ensure compliance with federal, state, and foreign regulations along with securities laws.
- Manage relations with third-party administrators as well as captive broker.
- Collaborate with SOX, Finance, Payroll, Legal, and Human Resources on stock reporting requirements.
- Audit New Hires and Terminations in EEO as per SOX requirements.
- Strive to enhance efficiencies, processes, and data accuracy.
- Coordinate with internal stakeholders to resolve any issues related to equity plans.
- Perform US GAAP accounting activities related to stock-based compensation including journal entries, GL analysis, and variance analysis.
- Prepare monthly and quarterly account reconciliations and quarterly reporting schedules.
- Required Skills and Qualifications:
- Proficient in Microsoft Excel.
- Strong analytical skills.
- Excellent attention to detail, organization, and prioritization.
- Skills preferred:
- 3+ years of experience in equity administration using the Equity Edge Online platform.
- Proficiency in applications such as E*TRADE Client Resource Center and Equity Edge Online and Workday.
- An understanding of various stock plans - RSUs, ESPP, and Stock Options.
- Knowledge of U.S. federal and state tax regulations related to equity compensation.
- Knowledge of accounting for stock-based compensation under US GAAP and IFRS.
- Understanding of international tax laws concerning equity programs.
- Experience with Oracle ERP.
