Administrative Support Specialist

1 day ago

Chandigarh, Chandigarh, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,00,000
Job Title: Administrative Support Specialist

The role of the Administrative Support Specialist is to provide comprehensive administrative support to the Engineering Department. This involves working independently on various tasks, reports, and projects, as well as providing support to the functional team to contribute to the overall efficiency and effectiveness of operations.

Key Responsibilities:
  • Provide maintenance and support for existing management information systems (MIS)
  • Update and manage records and databases with personnel, financial, asset, contact list, and other data
  • Prepare utilization reports, presentations, and retrieve information when requested
  • Schedule and coordinate meetings, interviews, events, and other similar activities
  • Maintain office supplies inventory by checking stock levels, anticipating needed supplies, placing and expediting orders
  • Coordinate with various departments as needed
  • Manage inventory of computer hardware, printers, and other equipment
  • Ensure operation of equipment by completing preventive maintenance requirements and calling for repairs
  • Maintain Engineering library, distribution, and recovery of books
  • Track calendars, appointments of management team, and assist with meeting set-ups
  • Arrange facilities, equipment required for events, meetings, and training sessions
  • Assist team members with travel arrangements as needed
  • Prepare expense reports for senior management personnel
  • Develop work instructions
  • Review and guide work performed by other team members

As an Administrative Support Specialist, you will be responsible for maintaining a high level of organization and productivity while providing exceptional support to the Engineering Department. If you are a detail-oriented and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

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