
Administrative Operations Manager
6 days ago
Administrative Operations Supervisor
We are seeking a seasoned professional to oversee our daily support operations and develop efficient administrative procedures.
- Key Responsibilities:
- Planning and coordinating administrative systems, streamlining processes and improving productivity.
- Coaching and guiding administrative staff to ensure maximum efficiency and effectiveness.
- Monitoring inventory levels, purchasing supplies and managing costs within budget constraints.
- Overseeing facilities services, maintenance activities and tradespersons.
- Organizing and supervising office activities, including recycling, renovations and event planning.
- Managing housekeeping, security, pantry and cleanliness.
- Ensuring compliance with policies and regulations.
- Staying informed about organizational changes and business developments.
- Facilitating smooth communication within the organization.
- Negotiating with vendors and travel agents for best deals.
- Managing calendars and arranging travel itineraries and accommodations.
- Developing and maintaining relationships with vendors.
- Procuring, reordering and maintaining housekeeping supplies and other inventory.
- Maintaining and upgrading office assets.
- Managing AMC contracts.
- Maintaining good relations with government bodies and law enforcement officials.
- Tracking expenses to ensure compliance with budget.
- Providing MIS reports on administration expenses.
- Ensuring EHS and fire safety measures.
Qualifications & Skills:
- Ability to work independently with minimal supervision.
- Excellent documentation skills using MS Office tools.
- Strong interpersonal skills with excellent communication skills.
- Good time management skills with ability to prioritize and adapt.
- Excellent oral and written communication skills.
- Team player with strong admin support experience.
- Basic drafting skills with good mailing communication.
- Proactive and reliable individual able to perform under pressure.
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