
Financial Manager
2 weeks ago
We are seeking a highly skilled Financial Operations Specialist to join our team. As a key member of our financial operations group, you will be responsible for managing the financial activities of multi-unit clients across various industries. This includes ensuring timely period closes, delivering unit economics that inform business decisions, and maintaining standardized chart of accounts by brand.
Key Responsibilities- Own daily posting and month-end close for multiple locations, maintaining standardized chart of accounts by brand.
- Reconcile bank/credit card/merchant accounts and third-party delivery or marketplace deposits, including fees/chargebacks.
- Match POS sales to deposits and resolve over/short cash variances.
- Integrate and reconcile data from Toast, Square, Clover, Lightspeed, Revel, Shopify POS (as applicable).
- Maintain clean bank feeds and mapping rules in QuickBooks Online (preferred) or Xero; support exports from FranConnect or similar franchise systems.
- Record daily sales summaries (net of discounts, comps, refunds, taxes, tips).
- Track inventory/COGS and waste; post landed costs; help implement perpetual or period inventory where applicable.
- Manage deferred revenue (e.g., gift cards, prepaid packages/memberships) and redemptions.
- Run three-way match for vendor bills (PO/invoice/receipt) where used; code shared costs across locations.
- Process payments, credit memos, and vendor statements; manage W-9 collection and 1099-NEC vendor lists.
- Set and monitor cash-handling controls and deposit cadence.
- Prepare payroll inputs (hours, tips, PTO) and reconcile payroll journals; coordinate with providers (ADP, Gusto, Paychex).
- Track labor % by location/department and accrue payroll taxes/benefits as needed.
- Prepare sales/use tax workpapers across states; coordinate e-filings (experience with Avalara/TaxJar a plus).
- Support CPA with 941/940, state filings, and annual returns; maintain audit-ready records.
- Deliver location P&L, balance sheet, cash flow and consolidated roll-ups on a 4-5-4 retail calendar or monthly close.
- Build simple KPI packs: sales mix, AOV, labor %, COGS %, prime cost, ad-fund %, royalty %, occupancy %, EBITDA.
- Flag anomalies and actionable insights (price/margin leakage, fee creep, under-depositing, rising food/labor trends).
- 3+ years in SMB or franchise bookkeeping (multi-unit strongly preferred).
- Proficient with QuickBooks Online (classes/locations, bank rules, recurring journals); Xero a plus.
- Hands-on with at least one POS listed above and marketplace/aggregator reconciliations.
- Working knowledge of U.S. GAAP basics, sales tax, payroll journal entries, and multi-state nuances.
- Strong Excel/Google Sheets skills (pivot tables, lookups, basic modeling).
- Detail-obsessed, organized, and comfortable owning deadlines across multiple clients.
- Nice to have: Avalara/TaxJar, FranConnect, inventory methods, and experience with restaurant/retail cost controls.
- Degree in Accounting/Finance preferred; relevant certificates (QB ProAdvisor, NACPB/AIPB) are a plus.
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