Office Operations Coordinator

3 weeks ago


Coimbatore, Tamil Nadu, India Better Lives :) Full time
Job Title: Office AdministratorJob Summary:

We are seeking an experienced Office Administrator to join our team at Better Lives :). The successful candidate will be responsible for managing our office infrastructure, cash expenses, and vendor relationships. They will also provide administrative support to other teams and ensure the smooth operation of our office.

Key Responsibilities:
  • Office Infrastructure Management: Maintain and ensure the proper functioning of our office infrastructure, including repairs, maintenance, and renovations as needed.
  • Expense Management: Effectively manage office cash expenses, maintain accurate records, and submit bills and invoices to the auditing team in a timely manner.
  • Vendor Management: Develop and maintain relationships with vendors, negotiate contracts, and source new suppliers to ensure cost-effectiveness and quality of services or supplies.
  • Administrative Support: Assist other teams with event organization, meeting preparation, and travel arrangements, including booking venues, accommodations, and transportation.
  • Inventory Management: Monitor inventory levels, place orders, and maintain relationships with suppliers to ensure optimal stock levels.
  • Asset Management: Ensure the management and maintenance of Office & IT assets and inventory for optimal business performance.
  • WP & Sys Support Works: Provide technical support to the system admin team and troubleshoot internal systems and hardware devices as required.
Requirements:
  • Excellent administrative skills
  • Good experience in office infrastructure administration
  • Proficiency in Microsoft 365, including Excel, Word, and PowerPoint
  • Strong communication and interpersonal skills
  • Strong organizational and analytical skills

Please note that the above requirements are essential to the success of the role and the selected candidate will be expected to demonstrate these skills and competencies.


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