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Executive Assistant

2 weeks ago

Kolkata, West Bengal, India Bengal Institute of Business Studies Full time

We are seeking a skilled and friendly Executive Assistant to manage the reception or front desk at our head office. As the first point of contact for our customers and visitors, you will play a critical role in creating a welcoming environment and providing excellent customer service.

Your primary responsibilities will include handling administrative tasks, supporting other departments, and ensuring the office is well-organized. You will also be responsible for managing visitor records, maintaining a professional environment, and providing exceptional service to clients and customers.

The ideal candidate will have a Bachelor's degree in any field, excellent communication and interpersonal skills, and the ability to prioritize tasks and manage time effectively. Fluency in English, Hindi, and Bengali is also essential.

We are looking for a motivated individual who can work in a fast-paced environment with multitasking abilities and a willingness to learn. Proficiency in using computers and other office equipment, as well as basic knowledge of Microsoft Office (MS Word and MS Excel), is required.

Key Responsibilities:

  • Manage the front desk and maintain visitor records
  • Handle administrative chores and organisational tasks
  • Create a welcoming, professional environment for clients and customers
  • Greet and welcome clients, customers and visitors courteously and professionally
  • Answer phone calls and direct them to the appropriate staff member/department
  • Handle incoming and outgoing mail and packages
  • Taking care of general everyday tasks like scheduling appointments, organising files and maintaining office supplies