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Executive Assistant

4 weeks ago

Kolkata, West Bengal, India Study Buddy Full time
Job Title:

Executive Assistant – Founders Office Location:

Park Street, Kolkata (In-House – Onsite) Salary:

3,00,000 CTC - 4,00,000 CTC (in-hand) [Based on last withdrawn] Who Are We Looking For? Are you an ultra-organized, proactive, and strategic problem solver who thrives in fast-paced environments? Do you have experience working closely with high-level executives, ensuring they maximize their productivity and drive impactful outcomes? If so, you might be the perfect fit for our team At Study Buddy, as an Executive Assistant, your pivotal role is designed to be someone who is dedicated to excellence in operational support, calendar management, and strategic project execution. Your Impact in the Organization

Executive Support & Calendar Management Optimize the CEO's schedule by prioritizing tasks, scheduling meetings, and resolving conflicts. Plan and organize calendars in advance to ensure seamless workflows. Coordinate with various departments to avoid overlaps and maintain efficiency. Prepare the CEO for meetings with agendas, materials, and key background information. Serve as the gatekeeper, protecting the CEO's time while ensuring accessibility for key stakeholders. Monitor emails, ODOO, and WhatsApp channels to manage requests and ensure effective communication. Handle speaking inquiries, personal appointments, household coordination, office management, and other daily administrative tasks.

Proactive Time & Task Management Track tasks and deliverables to ensure timely execution. Utilize ODOO for project tracking and prioritize due dates based on the CEO's needs. Identify potential conflicts early and implement effective solutions. Continuously seek ways to optimize time and improve productivity.

Communication & Relationship Management Draft, proofread, and edit correspondence on behalf of the CEO with impeccable accuracy and tone. Ensure all written communication is clear, concise, and free of errors. Represent the executive professionally with internal teams, vendors, and partners. Act as a cultural ambassador, fostering trust, respect, and teamwork across the organization. Respond promptly to the CEO's messages (within seconds to 2 minutes during business hours and less than 10 minutes after hours).

Project Management & Operations Oversee strategic initiatives, ensuring deadlines are met and progress is tracked effectively. Manage special projects including travel itineraries, speaking engagements, and content planning. Maintain confidentiality and discretion when handling sensitive information. Be available beyond standard hours when urgent matters arise.

Operational Excellence & Problem-Solving Uphold strict confidentiality and demonstrate impeccable character in handling sensitive information. Anticipate challenges and proactively propose solutions before escalating issues. Commit to continuous process improvement and maintain high levels of organization to ensure smooth operations across departments. Skills & Qualifications Proven experience as an Executive Assistant, Chief of Staff, Operations Manager, or in a similar high-level support role. Exceptional organizational, multitasking, and time-management skills. Strong written and verbal communication abilities, with an eye for detail and precision. Proficiency in G-Suite, WhatsApp, ODOO, and calendar management platforms. High emotional intelligence with the capacity to navigate complex situations with discretion. A proactive, "figure-it-out" mentality combined with strong decision-making skills. If you're ready to make a significant impact in a dynamic environment and work directly with our Founder & CEO, we'd love to hear from you. Email at: career@study-buddy.in / admin@study-buddy.in