Administrative Assistant Position at Whitefield
2 weeks ago
Job Summary:
We are seeking a detail-oriented and organized administrator to provide leadership support and maintain the smooth operation of the office. As a key member of the team, you will be responsible for overseeing administrative and clerical activities, greeting office visitors, and collecting, organizing, and retrieving information and documents. Additionally, you will make arrangements for meetings and travel, facilitating seamless communication and collaboration within the organization.
Key Responsibilities:
• Supporting school leadership and supervising administrative department activities for staff members
• Greeting office visitors and directing them to the appropriate parties
• Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry
• Making travel arrangements and preparing documents, presentation materials, and facilities for meetings
• Entering and updating school, employee, and student records
• Maintaining and distributing office supplies
• Maintaining, repairing or replacing office equipment
• Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs
• Following up with parents for fees and admissions
• Managing stock (uniform, books, stationary, housekeeping and grocery), supervising housekeeping team, and tracking attendance of staff
Requirements:
• A degree/PG in a relevant field is preferred
• Additional education, certifications, or experience is advantageous
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc
• Exceptional verbal and written communication skills
• Familiarity with the local language (Kannada)
• Proactive, organized approach to multitasking
• Strong leadership and interpersonal skills
• Professional appearance, courteous manner, and clear, friendly phone voice
Preferred Candidate:
We are looking for female candidates who can join immediately.
About the Role:
This is a full-time position requiring a strong work ethic and ability to work in a fast-paced environment.
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