Financial Manager

1 day ago

Mumbai, Maharashtra, India Schbang Full time
Key Responsibilities:

We are seeking a highly skilled and proactive professional to join our media team as a Finance and Operations Specialist. As a key member of the team, you will act as a liaison between media heads, clients, and the central finance and operations team.

  • Invoicing and Accounts Receivable Management:
    • Timely Invoicing: Ensure prompt and accurate raising of invoices for all media campaigns, aligning with client agreements and company policies.
    • Accounts Receivable Monitoring: Track outstanding invoices, follow up with clients for payments, and manage aging reports to reduce overdue receivables.
    • Invoice Reconciliation: Collaborate with the media team to verify campaign details and expenditures before invoicing.
  • Cash Flow Management:
    • Cash Flow Statements: Prepare and manage the cash flow statements for the media team, providing insights into financial health and liquidity.
    • Forecasting: Project future cash flows based on media spends, client payment schedules, and anticipated revenues.
    • Risk Mitigation: Identify potential cash flow gaps and implement strategies to mitigate financial risks.
  • Purchase Order Acquisition and Compliance:
    • PO Management: Acquire necessary Purchase Orders from clients prior to campaign initiation, ensuring all financial commitments are documented.
    • Policy Adherence: Ensure all processes comply with company policies and regulatory requirements.
    • Documentation: Maintain organized records of POs, contracts, and related financial documents.
  • Financial Reporting and Analysis:
    • Media Spend Reporting: Prepare detailed reports on media spends by team and department on a monthly, quarterly, and annual basis.
    • Variance Analysis: Analyze actual spends versus budgeted amounts, providing explanations for variances.
    • KPI Tracking: Develop and monitor key financial and operational metrics to assess performance.
  • Client Relationship Management:
    • Financial Liaison: Serve as the primary point of contact for clients regarding financial matters, including invoicing queries and payment schedules.
    • Client Education: Educate clients on invoicing procedures, payment policies, and the importance of timely payments.
  • Cross-Functional Collaboration:
    • Interdepartmental Coordination: Work closely with the central finance and operations team to align on financial processes and reporting.
    • Media Team Support: Collaborate with media heads to understand campaign plans, budgets, and financial requirements.
    • Process Improvement: Identify bottlenecks in financial workflows and propose enhancements.
  • Systems and Process Enhancement:
    • Automation: Implement financial software tools or systems to automate invoicing, reporting, and tracking.
    • Standard Operating Procedures: Develop and enforce SOPs for financial processes within the media team.
    • Training: Provide training to team members on new systems and processes.
  • Compliance and Audit:
    • Regulatory Compliance: Ensure all financial activities comply with legal standards and internal policies.
    • Audit Preparation: Assist in internal and external audits by providing necessary documentation and explanations.
    • Continuous Monitoring: Regularly review financial practices to ensure ongoing compliance.
  • Budgeting and Forecasting:
    • Annual Budget Preparation: Assist in preparing the annual budget for the media team, incorporating input from media heads.
    • Financial Forecasts: Update forecasts based on changing conditions, providing actionable insights to management.
    • Cost Optimization: Identify areas for cost savings without compromising on service quality.
  • Exception Handling and Issue Resolution:
    • Problem-Solving: Address and resolve financial discrepancies, client disputes, or operational challenges promptly.
    • Policy Enforcement: Enforce financial policies, including decisions on pausing campaigns due to overdue payments.
    • Escalation Management: Escalate significant issues to senior management with recommendations for solutions.
    Requirements:

We are looking for a candidate with:

  • Education: Bachelor's degree in Finance, Accounting, Business Administration, or a related field. Advanced degree or professional certifications are a plus.
  • Experience: Minimum of 2-3 years of experience in finance or operations roles, preferably within the media, advertising, or digital marketing industries.
  • Skills: Proficiency in financial management software and ERP systems, advanced skills in Microsoft Excel, and familiarity with data analysis tools.
  • Soft Skills: Excellent communication and interpersonal skills, strong analytical and problem-solving abilities, high attention to detail and organizational skills, ability to work under pressure and meet tight deadlines, proactive mindset with the ability to anticipate issues and act accordingly.

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