Invoicing Specialist

1 week ago

Jaipur, Rajasthan, India beBeeInvoicing Full time ₹ 40,00,000 - ₹ 80,00,000
Financial Operations Specialist

We are seeking a skilled Financial Operations Specialist to play a key role in maintaining the financial accuracy of our operations by ensuring timely and precise invoicing.

Key Responsibilities:
  • Prepare and issue invoices to customers: Process and send accurate invoices to clients, meeting agreed-upon deadlines for delivery.
  • Meet invoice delivery timelines: Ensure timely submission of invoices, adhering to customer expectations and internal processes.
  • Enter invoices into customer invoicing websites: Accurately input invoices into designated systems, verifying data integrity and consistency.
  • Submit invoices by electronic data interchange: Electronically transmit invoices to customers, utilizing secure channels to prevent errors or loss.
  • Understand key areas on invoicing specific to customers: Familiarize yourself with unique customer requirements, tailoring invoicing processes to meet their needs.
  • Check each field on the invoices before submission: Verify the accuracy of all invoice fields, including dates, amounts, and client information.
  • Ensure all supporting documents and backups are in place and attached to invoices: Maintain comprehensive records, linking relevant documentation to corresponding invoices for auditing purposes.
  • Timely update on invoice submission status in Navision: Regularly update the status of submitted invoices within the Navision system, providing real-time tracking.
  • Maintain invoice submission logs and customer invoicing process files as reference: Preserve detailed records of invoicing activities, serving as a valuable resource for future reference.
  • Work closely with payroll and invoicing teams to accelerate the invoice submission process: Collaborate with cross-functional teams to streamline invoicing procedures, reducing processing times and enhancing efficiency.
  • Send out statements of accounts to customers: Generate and distribute account statements to clients, outlining their outstanding balances and payment history.
  • Reconcile self-billed cases with customer-approved timesheets, any mismatch in billing/payment to be sorted and ensure AR hygiene: Identify and rectify discrepancies between self-billed cases and approved timesheets, guaranteeing accurate billing and efficient collections.
  • Handle invoice rejections and credit and rebills: Respond to rejected invoices, implementing corrective actions and initiating rebilling processes as necessary.
  • Maintain SOP/standard guide for complete invoicing process account-wise and update it timely: Develop and maintain standard operating procedures for invoicing, regularly reviewing and updating guidelines to reflect changing business needs.
  • Continuous support into improvement of platforms for invoicing: Contribute to the enhancement of invoicing systems, identifying opportunities for process improvements and collaborating with development teams to implement solutions.
  • Assist Credit control in invoicing and collection of payment: Work alongside the credit control team to facilitate smooth invoicing and payment collection processes, minimizing delays and maximizing cash flow.

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