Executive Assistant

5 days ago

Bengaluru, Karnataka, India Wayfair Full time

Executive Assistant - Wayfair

Wayfair, the largest online-only retailer of home furnishings and housewares in the United States, seeks an Executive Assistant to support the senior leaders of its Talent Leadership members. This role involves managing day-to-day activities, scheduling meetings, coordinating travel, and handling personal tasks.

Key Responsibilities:

  • Day-to-day administration and coordination of all areas of executive support
  • Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, collaborate with other team members, and stay several steps ahead to maintain efficiency
  • Provide EA support to 1 - 3 leaders
  • Handle travel arrangements (int'l and domestic) and make frequent revisions as needed
  • Schedule and coordinate numerous weekly and ad hoc meetings for executives
  • Interact with key internal and external contacts, investors, and other C-level individuals in a professional manner
  • Manage executives business expenses
  • Collaborative partner on executive communications
  • Support key executive's India visits - calendar and event planning activities
  • Coordinate company wide Townhalls
  • AV Support - helping troubleshoot conference room technology [speakers, monitors, etc.] and partnership with IT Site Lead
  • TDC Engagement Activities - building a calendar, driving execution (in partnership with the Site Leader), managing the budget and social/volunteer committees
  • Community Engagement - local volunteer opportunities
  • General Administration - offsite support when execs are in town, ensure seamless site-specific processes and site-leadership support (visitor process, badging, events & engagement, seating)

Qualifications:

  • Bachelor's Degree
  • At least 10-13 years of experience as AA/EA for senior-level executives
  • Ability to be assertive and give push-back as needed
  • Meticulous attention to detail and strong planning and forward-thinking capabilities
  • Demonstrated ability to anticipate needs and situations before they are fully developed
  • Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet)
  • Excellent written, verbal (multilingual, English is a must and local language and hindi preferable), and presentation skills
  • Extremely high level of discretion pertaining to confidential information
  • Flexible and able to handle ad hoc issues that may arise outside of core business hours

Wayfair is one of the world's largest online destinations for the home. As an Executive Assistant at Wayfair, you will have the opportunity to work in a dynamic and fast-paced environment. You will be responsible for providing high-level administrative support to senior leaders, including scheduling meetings, coordinating travel, and handling personal tasks.

At Wayfair, we value our employees' voices and perspectives. We are a community of innovators, risk-takers, and trailblazers who celebrate our differences and know that our unique perspectives make us stronger, smarter, and well-positioned for success. We are proud to be an equal opportunity employer and do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, genetic information, or any other legally protected characteristic.

Your personal data is processed in accordance with our Candidate Privacy Notice. If you have any questions or wish to exercise your rights under applicable privacy and data protection laws, please contact us at.

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