High-Level Administrative Support Specialist

4 days ago

Bengaluru, Karnataka, India beBeeExecutive Full time
Job Description:

This is an Executive Administrative Assistant role for a dynamic organization.

  • Assisting in coordinating activities across the organization, events, conferences, F2Fs, etc., includes planning and organizing meetings and offsite, preparing agendas, and coordinating all logistics.
  • Additional duties include managing tactical projects, general administrative duties such as ordering supplies, CR coordination, managing departmental recognition, etc.
  • Works professionally with other administrative assistants and executive administrators to facilitate timely and accurate planning needs.
  • Administrative experience in fast-paced cross-cultural environments.
  • Experienced in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Experience with sensitive documentation and maintaining confidentiality for sensitive business matters and correspondence.

Responsibilities

The candidate will be responsible for performing various administrative, organizational, financial, operational, and project-related activities in support of senior and executive-level staff. This includes providing advanced support by regularly handling confidential information and performing advanced administrative tasks.

Key Skills and Qualifications

  • Provides exceptional calendar management, shifting priorities, and deadlines, booking domestic/international travel, managing travel details and expenses.
  • Quickly and accurately assesses the importance of a meeting, email, or document and takes appropriate action to involve the right parties.
  • Manages multiple projects simultaneously.
  • Demonstrates strong accuracy and attention to detail while taking initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists, and divisional logistics needs.
  • Strong capability working with all Microsoft tools including Office, Teams, and purchasing and finance systems.
  • Excellent organizational, time management, and multi-tasking skills.
  • Communicate effectively and professionally with internal and external personnel.
  • Work independently with minimal supervision.
  • Strong verbal and written communication skills.

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