Executive Liaison

6 days ago

Mumbai, Maharashtra, India Super Scholar Full time
Job Description for Executive Assistant to the CEO

At Super Scholar, we are seeking an exceptional Executive Assistant to support our CEO in providing high-level administrative support. The ideal candidate will possess exceptional organizational and communication skills, with the ability to effectively manage various administrative tasks and facilitate the efficient operation of the CEO's office.

Key Responsibilities:
  • Manage and coordinate executive schedules, including meetings, travel, and appointments.
  • Organize and prioritize emails, correspondence, and information flow for the executive.
  • Prepare reports, presentations, and other documents for executive review and distribution.
  • Act as the primary point of contact for internal and external stakeholders interacting with the executive.
  • Assist in preparing meeting agendas, attending meetings, and recording minutes.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Facilitate communication and coordination between the executive and various departments or teams.
  • Conduct research and collect data to support executive decision-making processes.
  • Manage special projects and initiatives on behalf of the executive.
  • Coordinate and oversee office operations and administrative support functions.
  • Monitor and manage executive expense reports and financial transactions.
  • Anticipate the needs of the executive and proactively address administrative requirements.
  • Handle ad-hoc tasks and requests to ensure the executive's workflow runs smoothly.
  • Collaborate with other administrative staff to ensure seamless office operations.
  • Represent the executive in various capacities as needed.
Required Qualifications:
  • Bachelor's degree in Business Administration, Management, or a related field.
  • Proven experience as an executive or administrative assistant supporting senior leadership.
  • Strong proficiency in MS Office, including Word, Excel, and PowerPoint.
  • Excellent written and verbal communication skills.
  • Outstanding organizational and time management abilities.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Detail-oriented with strong problem-solving skills.
  • Experience in calendar and travel management for executives.
  • Ability to work effectively in a fast-paced and dynamic environment.
  • Adaptability and flexibility to accommodate changing priorities.
  • Professional demeanor and strong interpersonal skills.
  • Knowledge of office management systems and procedures.
  • Ability to multitask and prioritize tasks with minimal supervision.
  • Familiarity with basic financial and budgeting principles.
  • Experience in coordinating and organizing events or meetings.

projectmanagement, organization, communication skills, travel management, confidentiality, organizational skills, time management, communication, event coordination, calendar management, research, budgeting, MS Office

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