Project Site Administrator

3 days ago

Ajmer, Rajasthan, India beBeeAdministrative Full time ₹ 6,00,000 - ₹ 12,00,000

Job Overview:

The ideal candidate will oversee all administrative tasks and ensure operational readiness for projects. This includes finding and setting up staff rooms, coordinating site preparations before launches, and verifying that facilities, utilities, and supplies are in place for seamless operations.

Key Responsibilities:

  • Identify and arrange suitable staff accommodations/staff rooms near project sites.
  • Coordinate with vendors, contractors, and suppliers to set up necessary equipment and utilities.
  • Conduct pre-launch site inspections to verify operational readiness, including cleanliness, safety, and functionality.
  • Maintain liaison with local authorities, landlords, and service providers for smooth execution of administrative tasks.
  • Ensure procurement and availability of required materials (stationery, uniforms, housekeeping items).
  • Prepare and maintain site readiness checklists and reports for management approval.
  • Arrange travel, accommodation, and logistical arrangements for staff during launch phases.
  • Manage petty cash, admin budgets, and expense records for site setup.
  • Ensure compliance with regulatory requirements and company policies.
  • Support the operations team with any ad-hoc administrative requirements during pre- and post-launch phases.

Requirements:

  • Bachelor's degree in Administration, Management, or a related field.
  • 3–5 years of experience in facilities management, administration, or site coordination (hospitality/F&B industry preferred).
  • Strong negotiation, vendor management, and problem-solving skills.
  • Ability to handle multiple sites and work under tight deadlines.
  • Proficient in MS Office and basic reporting tools.
  • Willingsness to travel and work flexible hours during project launches.

Competencies:

  • Attention to detail and strong organizational skills.
  • Excellent communication and interpersonal abilities.
  • Hands-on and proactive approach to problem-solving.

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