Office Operations Coordinator
6 days ago
At Vistra, we believe that our clients have the power to change the world and to do great things for global progress. Our purpose is to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.
We are committed to building a culture where our people can thrive and take action. We have an exciting opportunity for a Support Services Specialist to join our team in Indore, India.
The role will involve ensuring efficient office operations, managing facilities, coordinating vendor services, supporting international guest logistics, and assisting with organizing office activities, projects, and events. This full-time position offers regional coverage, allowing you to contribute significantly to our support department's growth and operations.
Main Responsibilities- Facilities & Office Maintenance: Oversee the upkeep of office premises and equipment, ensuring they are in optimal condition.
- Vendor Management: Coordinate with vendors for office services (cleaning, transport, catering), ensuring quality, cost control, and timely service.
- Cafeteria Management: Manage cafeteria vendor selection, quality control, and employee satisfaction.
- Transport Management: Coordinate transport services, ensuring smooth operations and adherence to policies.
- International Guest Management: Coordinate logistics for international guests, including accommodation, transportation, and scheduling, ensuring a smooth experience during their visit.
- Activity/Project/Program Organization: Assist in organizing office activities, events, or parties, ensuring all logistics are taken care of.
- General Administrative Support: Assist with scheduling, organizing meetings, maintaining records, and supporting the team with day-to-day tasks.
- Strong organizational and communication skills
- Proficiency in Microsoft Office Suite
- Experience in facilities management, vendor coordination, and office operations
- Ability to manage expenses and implement cost-saving initiatives
- Experience in handling logistics for international guests
- Ability to organize activities or events efficiently
- Ability to handle multiple tasks efficiently
- 1-2 years in office administration, facilities management, or a similar role
- Bachelor's degree or equivalent
At Vistra, we put our employees' well-being first and provide attractive insurance benefits and excellent job exposure and career prospects.
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