Senior Support Professional

15 hours ago

Indore, Madhya Pradesh, India beBeeOrganizational Full time ₹ 60,00,000 - ₹ 1,20,00,000
Job Title: Executive Assistant

We are seeking a highly organized, proactive, and dependable executive support professional to work closely with our Managing Director (MD). This role requires someone who can act as the voice of the MD, ensuring tasks are followed through and completed efficiently.

Key Responsibilities:

  1. Act as the primary point of contact for the MD, managing calendars, meetings, emails, and calls.
  2. Proactively follow up with team members and external stakeholders to ensure timely completion of tasks and commitments.
  3. Prepare, draft, and manage correspondence, reports, and presentations.
  4. Maintain and organize data in Excel and other MS Office tools, including advanced functions (VLOOKUP, Pivot Tables, etc.).
  5. Conduct research and prepare briefing notes or background material for meetings.
  6. Coordinate with teams across departments to ensure smooth operations and execution of directives.
  7. Manage confidential information with integrity and discretion.
  8. Support in both business and personal tasks such as travel bookings, reservations, household coordination, and errands.
  9. Maintain and track delegation sheets, ensuring accountability on timelines.
  10. Represent the MD professionally when liaising with clients, partners, and internal staff.

Requirements:

  • 3–5 years of experience in a similar role (Executive Assistant, Office Coordinator, or high-level Administrative role).
  • Graduate, preferably with secretarial or administrative background.
  • Exceptional follow-up and organizational skills (non-negotiable).
  • Strong knowledge of MS Office, especially Excel and Word.
  • Excellent written and verbal communication in English.
  • Ability to draft letters, emails, and formal communication independently.
  • Research and problem-solving skills.
  • Shorthand knowledge (preferred).
  • Personal attributes: high integrity, honesty, and reliability.
  • Job stability with consistent work history.
  • Ability to manage pressure, handle sensitive matters, and work independently.
  • Flexible to handle both business and personal responsibilities of the MD.

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