IT Hardware and Software Procurement Specialist
2 weeks ago
The IT Hardware and Software Procurement Specialist plays a crucial role at TECEZE, responsible for managing the procurement process of IT hardware and software. This involves ensuring cost-effective and efficient sourcing, vendor onboarding, deal registration, and maintaining strong relationships with suppliers and internal stakeholders.
Key Responsibilities:
- Vendor Management and Onboarding:
- Identify and evaluate potential vendors for IT hardware and software, ensuring they meet TECEZE's standards and compliance requirements.
- Conduct due diligence and onboarding of new vendors, fostering strong relationships to ensure best pricing and service levels.
- Maintain and update a database of approved vendors.
- Procurement Process Management:
- Manage the end-to-end procurement process for IT hardware and software, negotiating contracts, terms, and conditions with vendors to secure the best deals.
- Ensure timely and accurate processing of purchase orders, monitoring and tracking delivery of goods and services to comply with purchase order terms.
- Deal Registration:
- Manage deal registration processes with vendors to secure preferred pricing and support, collaborating with sales teams to identify and register deals that require vendor support.
- Ensure all necessary documentation is submitted and approved by vendors in a timely manner.
- Cost Management:
- Analyze market trends to identify cost-saving opportunities, implementing strategies to reduce procurement costs while maintaining quality and service levels.
- Prepare and present cost analysis and procurement reports to senior management.
- Compliance and Risk Management:
- Ensure all procurement activities comply with internal policies and external regulations, managing and mitigating risks associated with vendor relationships and procurement processes.
- Conduct regular audits of procurement activities to ensure compliance and identify areas for improvement.
- Collaboration and Communication:
- Work closely with internal departments (e.g., sales, finance, operations) to understand their requirements and ensure timely procurement of necessary IT hardware and software.
- Communicate effectively with vendors and internal stakeholders to resolve any issues or discrepancies.
- Provide training and support to internal teams on procurement processes and vendor management.
- Reporting and Documentation:
- Maintain accurate records of all procurement activities, including purchase orders, contracts, and vendor communications.
- Prepare and submit regular reports on procurement metrics, vendor performance, and cost savings.
- Ensure all documentation is up-to-date and easily accessible for audit purposes.
To be successful in this role, candidates should possess:
- A Bachelor's degree in business administration, Supply Chain Management, IT, or a related field.
- Proven experience in IT procurement, preferably within a Global Systems Integrator (GSI) or similar environment.
- Strong negotiation and contract management skills.
- Excellent knowledge of IT hardware and software products and vendors.
- Strong analytical and problem-solving skills.
- Proficiency in procurement software and tools.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Strong organizational skills and attention to detail.
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