Energy Efficiency Project Coordinator

15 hours ago

Mumbai, Maharashtra, India Oberon Initiatives Inc. Full time
About Oberon Initiatives Inc.

Oberon Initiatives Inc. is a leading provider of energy efficiency solutions headquartered in Massachusetts, USA. With over 4000 projects completed in the past decade, we offer energy upgrade solutions across the US through partnerships with energy and utility companies.

Job Overview

We are seeking an organized and detail-oriented Energy Efficiency Project Coordinator to manage the application and rebate filing process for our LED lighting upgrade programs. This role plays a crucial part in ensuring smooth, accurate, and timely submission of energy efficiency rebate applications, as well as providing support to clients in navigating the application process.

Key Responsibilities:
  • Coordinate and oversee the preparation, submission, and follow-up of rebate and incentive applications for energy efficiency projects.
  • Ensure applications comply with program guidelines, eligibility requirements, and documentation standards.
  • Track the status of rebate applications and resolve any issues or discrepancies that may arise.
  • Maintain accurate records of submitted applications, approvals, and payments.
Data Entry & Documentation:
  • Ensure accurate data entry for all applications, including energy savings, project details, and associated rebate amounts.
  • Maintain detailed and organized records of all applications and related communications.
  • Prepare reports on the status of applications and rebates for internal and external stakeholders.
Financial Accounting of Rebates:
  • Monitor and track rebate disbursements and ensure accurate financial reconciliation of rebate payments received.
  • Work closely with the finance team to ensure all rebates are processed, invoiced, and accounted for correctly in the company's financial system.
  • Verify and cross-check rebate amounts against program guidelines, ensuring payments are accurate and in line with approved applications.
  • Prepare financial reports related to rebates, including tracking outstanding rebate payments, ensuring proper allocation to the correct accounts.
  • Assist with the budgeting and forecasting of rebate-related expenses, ensuring alignment with project costs and revenue expectations.
Process Improvement & Reporting:
  • Identify opportunities for improving the efficiency and accuracy of the application and rebate filing process.
  • Prepare regular status reports for management, including key performance indicators (KPIs) such as application turnaround time, rebate approval rates, etc.
Collaboration with Internal Teams:
  • Collaborate with project managers, engineers, and energy consultants to ensure accurate data submission and timely processing.
  • Coordinate with other departments such as finance and operations to ensure smooth processing of rebates and payments.

This role requires a proactive, detail-oriented individual with excellent organizational skills, ability to handle multiple projects simultaneously, and proficiency in Microsoft Office (Excel, Word, & PowerPoint). The ideal candidate will have a Bachelor's degree or equivalent experience in business administration, management, finance, or a related field, with at least 5 years of experience in financial tracking, reporting, and reconciliation. Estimated salary: $65,000 - $85,000 per year.

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