Project Budget Specialist

The ideal candidate will be responsible for creating project financial plans, annual/quarterly/monthly budgeting and rolling forecasts.

• Taking ownership of project invoicing, tax issues, bonds, and guarantees, financial accounting and reporting, driving optimization of project cash flow, Revenues and GM contribution together with Central Cost Controller / Project Manager as needed.
• Participating in opportunity/risk identification to ensure timely implementation of required mitigation actions. Driving, coordinating and preparing monthly project reviews jointly with the PM/Central Controller/PSCM. Reviewing and having joint responsibility for all financial aspects of the project including estimate at completion and related cost-to-complete, forecasted Revenues and Cash Flow, Risks and Opportunities assessment and ensuring alignment with other functions including Project Controls, planning/scheduling.
• Promoting commercial awareness within the project team and providing commercial input to the project execution plan.
• Living core values of safety and integrity, taking responsibility for your own actions while caring for your colleagues, and the business.
• Coordinating with the Client for approval on invoices, obtaining payments and various forms for compliance purposes.
• Maintaining an updated billing register capturing details of all the billings till date, status on approval, payment, various deductions with categories and reasons, following up to collect the amounts deducted.
• Stringent monitoring and control on site expenses. Weekly reporting of project expenses in a specified format and reconciliation of SAP entries with invoices.
• Analysis on actual vs. budget costs and revenue on the project, highlighting potential issues to the controller manager and project managers.
• Leading the activity of project actualisation (actua) at HO defined frequency, coordinating with the project team to obtain the required data, discussing with the controller manager to prepare the finance-related slides in actua presentation, uploading the actua in SAP post approval from required people.
• Reviewing Kappa against the budgeted costs and highlighting in case of costs exceeding the budget, checking that adequate documents (quotations, budget sheet, comparative information, billing value, required authorisations, reasoning for deviations from minimum quotations, budget overruns, non-lowest offer, non-compliance with payment terms) are attached with the Kappa.
• Sharing project slides for monthly business review in accordance with timeline defined by the project team, keeping the controller manager in loop.
• Comprehensive check on provisions to ensure that provisions are accurate, complete for monthly closing and in line with accounting rules and HO instructions.
• Monthly cash verification and surprise verification at least once a month. Reporting of results to HO team (controller manager and IFC team).
• Leading and supervising compliance on Internal Financial Controls (IFC) as defined by HO in the Risk and Control Matrix (RCM).
• Monitoring of ABG, PBG, any other guarantees, insurances to ensure that these are timely renewed, reduced as per contractual conditions.
• Compliance with tax regulations.
• Providing all the required support to execution team and being an integral part of the project team. Becoming a core finance support to the team for all finance-related matters on site. Anticipating issues, discussing with the controller manager and taking proactive actions to resolve issues.
• Timely filling of man days for self against respective project.
• Checking that the timesheets of the staff working on his project are filled timely and properly.
• Supervising the day-to-day work of site accountant, providing guidance and support for efficient conduct of site tasks.
• Supporting central controlling team on various analysis, adhoc requests.