HR Business Partner

Job Title: HR Manager

Location: Remote (UK working hours preferred)

Department: Human Resources

Reports to: Founders

About Us:

We deliver cutting-edge insurance software solutions, actuarial services, and transformation consulting to insurers and reinsurers. We combine deep industry expertise with a flexible approach to help our clients manage change effectively.

Role Summary

This role will oversee all human resource operations, focusing on recruitment, compliance, employee engagement, and operational efficiency. This is a high-impact role suited for someone process-oriented, people-focused, and comfortable in a fast-paced environment.

Main Responsibilities

1. Recruitment and Hiring

• Manage the full-cycle recruitment process from defining job descriptions to screening candidates, scheduling interviews, and finalising offers.
• Build a robust candidate pipeline through various platforms.
• Partner with internal stakeholders to understand hiring needs, role expectations, and team structures.
• Maintain recruitment trackers and ensure timely communication with candidates.

2. Employment Contracts and HR Policies

• Draft, update, and maintain employee contracts in compliance with UK employment laws.
• Maintain and revise the employee handbook and company policies, ensuring all policies are current, legally compliant, and communicated clearly.
• Handle queries related to HR policies, including leave, probation, working hours, and other employment matters.

3. Timesheet Management

• Implement and monitor a streamlined timesheet submission process for all employees and contractors.
• Ensure timely reminders, accuracy in submissions, and resolve any inconsistencies in logged hours.
• Collaborate with department leads to ensure proper project and time tracking protocols are followed.

4. Invoicing and Payments

• Coordinate with the finance team to ensure timely salary disbursals, contractor payments, and reimbursements.
• Maintain records of employee compensation, incentives, bonuses, and one-time payments.
• Track and manage documentation related to freelance and part-time contributors.
• Build projection models as directed by senior management.

Employee Engagement and Rewards

• Lead initiatives around employee appreciation, including birthday gifting, festival celebrations, and team bonding activities.
• Coordinate bonus and incentive programs in alignment with performance evaluations and company goals.
• Promote recognition and feedback across teams.

Professional Development

• Administer study leave and exam reimbursement policy.
• Track certification attempts, submissions, leave taken for exams, and documents required for reimbursement eligibility.
• Support learning and development initiatives and maintain upskilling activity records.

Onboarding and Exit Management

• Design and execute structured onboarding processes including welcome communication, access setup, and orientation.
• Ensure consistent new hire experiences through checklists and coordination with IT and reporting managers.
• Conduct offboarding, including resignation acceptance, handover coordination, and exit interviews.

Requirements and Qualifications

• Bachelor's degree in Human Resource Management or a related field.
• Minimum 3 years of HR experience, preferably within a startup or consultancy.
• Strong understanding of HR operations, UK employment regulations, and best practices.
• Organisational skills with ability to multitask and meet deadlines.
• Excellent verbal and written communication skills.
• Experience working with tools like Microsoft Excel and Google Workspace.
• Ability to work independently and maintain confidentiality and professionalism.

Why Join Us?

• At our organisation, we believe people are at the core of everything we do. As our HR Manager, you will have the opportunity to shape our culture, implement scalable systems, and contribute meaningfully to employee satisfaction and operational excellence.